Minutes of Meeting 15th November 2018
Minutes from the meeting of Thursday 15th November 2018
Held at the Meeting Room, Bardney Fire Station, Alma Martin Way, Bardney, Lincoln LN3 5UA
Councillors Present: In Attendance:
Cllr R Webb – Chair Anna Lawson as Clerk and RFO
Cllr Darby Pauline Fry Administrative Assistant
Cllr Luke Cluett DC & CC Cllr I Fleetwood
Cllr B Newlove
Cllr M Speed
Cllr C Shaw
Cllr J Zubic
Cllr S Zubic
No report had been received from PCSO Parker.
No Parishioners attended meeting.
Cllr Webb reiterated that members of the public and councillors are invited to speak at the discretion of the Chairman. If invited to speak they are allowed to speak for a maximum of 3 minutes.
The meeting commenced at 7.06pm
1-15/11/2018 Apologies for absence. To receive apologies for absence.
Cllr M Corbould
2-15/11/2018 County & District Councillor Fleetwood - A copy of Cllr Fleetwood’s November 2018 brief had been circulated earlier
Cllr Darby asked Councillor Fleetwood which committees and sub committees he served on.
Cllr Fleetwood reported that he served on Planning Committee of which he was Chairman and the Definitive Rights of Way Committee. He informed the meeting that information regarding the committees he served on were publicly available.
3-15/11/2018 Chairman’s Report. To receive a report from the Chairman of the Council.
Cllr Webb thanked everyone for all the work which had taken place on the lead up to Remembrance
Sunday. Special thanks were given to John Major for making the area around the Memorial look presentable.
4-15/11/2018 To receive declarations of interest (2011 Localism Act) on Agenda items.
5-15/11/2018 To receive dispensation requests on Agenda items and to decide whether to grant same.
6-15/11/2018 To approve as a true record the notes of the parish council meeting held 15th November 2018.
A typing adjustment was made to the previous minutes. The Committee RESOLVED to accept the notes as a true record (PROPOSED Cllr Speed, SECONDED Cllr Newlove, carried unanimously)
7-15/11/2018 To receive update on actions raised at the 18th October meeting and consider a report from the Clerk to the Council.
Update on ongoing matters.
Complaints & Compliments:
8-15/11/2018 Financial matters.
- RESOLVED by unanimous vote to approve the following bank reconciliation. (PROPOSED Cllr Speed, SECONDED Cllr J Zubic)
Bardney Group Parish Council
Bank Reconciliation for October 2018 as at 31.10.18
Balance as at 01.09.18 £91,325.27
Total income £1038.56
Total expenditure £9551.20
Balance as at 30.09.18 £82812.63
- To ratify payments of accounts/salaries/BACS payments and ratification of payments already made.
RESOLVED by unanimous vote to ratify the following payments. (PROPOSED Cllr S Zubic, SECONDED Cllr Speed).
Provisional Precept figures
Please note WLDC will not provide figures for Band D until mid December, however they require provisional Precept figures this month. Band D may vary greatly this year as more properties should be added to the figures due to development over 3 years ago.
This year’s expenditure
Bank account as at 01/04/2018 124,070.78 Bank account as at 31/10/2018 82,812.63 Therefore spent to date (7 months) 41,258.15 Equates to monthly average 5,894
Therefore predict end of year carry over 52,812.63
Budget 18/19 budget 80,300 Current forecast spend 71,258
Budget requests; Training 0.5K Highways/Speed 5K
Using last year’s budget figures plus budget request Therefore predicted 19/20 budget 85,800
Precept calculations NB Required ring fenced operating costs 18,000 (3 months operating costs at 6k per month)
18/19 Precept 51,686 Proposed 5% increase* 54,461.40 Carryover from 18/19 51,812.63
Potential funds for 19/20 107,274.03 (Minus) proposed budget 85,800 Remaining funds 22,274.03 (Minus) Operating costs 18,000 Contingency** 4,274.02
** Must allow for a)2019 election WLDC predicted cost 3K, b) BGPC normally hold 20k contingency c) minimal carry over for 20/21
iii) Draft Precept for submission
Resolved to agree a 5% increase on provisional Precept figures. (Proposed by Cllr Webb, Seconded by Cllr Darby, carried unanimously).
Planning matters. To note any approved applications received and consider any planning applications.
138523 – Planning application for a single storey side extension.
It was decided that in future a response would be given to West Lindsey Distircit Council on all planning applications.
10-15/11/2018 To move to change of use of allotment land.
Cllr Webb would like the council to look at the process involved in changing the use of land at the allotments. Clerk to look into this.
The council are to consider installing water and electricity to the allotments. Clerk to obtain quotes.
The council RESOLVED to begin the process of changing the use of land at the allotments and to obtain quotes to install water and electricity. (PROPOSED Cllr Darby, SECONDED Cllr J Zubic, carried unanimously).
11-15/11/2018 Death of significant figure head policy.
Policy circulated beforehand. Cllr Darby questioned whether putting this policy into practise would cause any expenditure to the Parish Council, this was discussed and the only expenditure would be the purchase of flags. Clerk to look into the cost of purchasing the flags. The council unanimously RESOLVED to adopt the policy, PROPOSED by Cllr Newlove, SECONDED by Cllr Shaw.
12- 15/11/2018 LTN General Powers of Local Government – Not permissible to fund Church Property
Discussion held regarding the grants given to the church for the upkeep of religious properties. Council informed that the Parish Council should not be funding repairs to the fabric of buildings, grants for the maintenance of the clock would still go ahead. Perimeters fencing was still the responsibility of the Council. There were still some anomalies, when these were clarified this information would be shared with the church authorities.
13-15/11/2018 Formal adoption of new logo
RESOLVED unanimously to adopt new logo (PROPOSED Cllr Webb, SECONDED Cllr J Zubic)
to resolve to go into closed session in accordance with public Bodies (Admissions to Meetings) Act 1960 to discuss the following matters;
- Rogers Shield
The council unanimously RESOLVED to move to closed session (PROPOSED Cllr Webb, SECONDED Cllr Newlove).
To confirm the date of the next parish council meeting.
- Next meeting date confirmed as Thursday 17th January 2019