Minutes of Meeting 15th November 2018

Minutes from the meeting of Thursday 15th November 2018
Held at the Meeting Room, Bardney Fire Station, Alma Martin Way, Bardney, Lincoln LN3 5UA

Councillors Present:                             In Attendance: 

Cllr R Webb – Chair                                Anna Lawson as Clerk and RFO 
Cllr Darby                                                Pauline Fry Administrative Assistant

Cllr Luke Cluett                                        DC & CC Cllr I Fleetwood

Cllr B Newlove                                                                                                                      

Cllr M Speed                                                                                                                    

Cllr C Shaw

Cllr J Zubic

Cllr S Zubic                                                                

No report had been received from PCSO Parker.

No Parishioners attended meeting.

Cllr Webb reiterated that members of the public and councillors are invited to speak at the discretion of the Chairman.  If invited to speak they are  allowed to speak for a maximum of 3 minutes.

The meeting commenced at 7.06pm

1-15/11/2018 Apologies for absence. To receive apologies for absence.

       Cllr M Corbould

2-15/11/2018 County & District Councillor Fleetwood - A copy of Cllr Fleetwood’s November 2018 brief had        been circulated earlier

       Cllr Darby asked Councillor Fleetwood which committees and sub committees he served on.

Cllr Fleetwood reported that he served on Planning Committee of which he was Chairman and the Definitive Rights of Way Committee.  He informed the meeting that information regarding the committees he served on were publicly available.

3-15/11/2018 Chairman’s Report.  To receive a report from the Chairman of the Council.

Cllr Webb thanked everyone for all the work which had taken place on the lead up to Remembrance

Sunday.  Special thanks were given to John Major for making the area around the Memorial look presentable.      

4-15/11/2018 To receive declarations of interest (2011 Localism Act) on Agenda items. 

       None received

5-15/11/2018 To receive dispensation requests on Agenda items and to decide whether to grant same.
       None required

6-15/11/2018   To approve as a true record the notes of the parish council meeting held 15th November 2018.

A typing adjustment was made to the previous minutes.  The Committee RESOLVED to accept the notes as a true record (PROPOSED Cllr Speed, SECONDED Cllr Newlove, carried unanimously)

7-15/11/2018 To receive update on actions raised at the 18th October meeting and consider a report from the Clerk to the Council.

 

Update on ongoing matters.

Complaints & Compliments:

Clerks report

  • Letter of complaint has gone in to the Local Govt Ombudsman regarding WLDC Planning Dept.   Normally take individual complaints, but are considering our case.  Complaint was based around Lea Grove but also included Ryvita, Home from Home and British Sugar.
  • Visiting WLDC HQ to see planning documents for Land off Lea Grove - found all documents bar 6 had been shredded, site visit incomplete due to lack of access and different density of housing in application.
  • Meeting with Mark Gatenby, Regional Head of Streetworks LCC
  • Raised complaint with Head of Risk Management LCC Highways regarding response to planning applications.  It appears that they too shred documents relating to ongoing planning applications.
  • Remembrance days - thank you to all involved.
  • Residents complaining that no bonfire displays in our area
  • Have received CIL payment from WLDC for the single Chestnut Homes property.
  • Clerk starting CILCA qualification.  Lots of work involved and can provide the council with GPC (Greater Power of Competency).
  • Planning application on Abbey Rd, development has blocked public footpath and created new road access.  LCC IPRoW and WLDC Enforcement have been made aware.
  • Still trying to arrange meeting with Trevor Hinds - daily phone call to speak to him, never returned.
  • Need to use the phrase Parish Office, to differentiate between Fire Station.  Lets people know that they can visit.

 

 8-15/11/2018       Financial matters.

  1. RESOLVED by unanimous vote to approve the following bank reconciliation. (PROPOSED Cllr Speed, SECONDED Cllr J Zubic)         

 

 

Bardney Group Parish Council

Bank Reconciliation for October 2018 as at 31.10.18

 

Balance as at 01.09.18                                                                                   £91,325.27                                                    

Income

Handyman                                             18.00
Cemetery                                            479.00
Allotment                                            37.50
Petty Cash                                           130.00
Community Infra Levy                                    374.06

 

Total income                                                                           £1038.56

 

Expenditure


Admin                                                  982.85
Handyman                                              51.60
Grasscutting                                         2076.40
Allotments                                               66.00
Village                                                   235.52
Salaries                                               6138.83
 

 

Total expenditure                                                                    £9551.20

                                                 

 

Balance as at 30.09.18                                                                                   £82812.63                                                                                                                                                                                                                                                                                          

Less cheques
 

 

 

 

 

 

 

 

  1. To ratify payments of accounts/salaries/BACS payments and ratification of payments already made.

RESOLVED by unanimous vote to ratify the following payments.  (PROPOSED Cllr S Zubic, SECONDED Cllr Speed).    

 

Payment Ratification November 2018

         

 

       

 

 

 

 

 

 

         

value

VAT

ExVAT

% of budget*

 

B/P

 

Wages and NI

Oct

Salaries

32072.56

0.00

2072.56

     

Total Office/Salaries

   

 

 

 

62% of budget

 
                     

PO20409

 

LCC

Rent 1/7

Admin

437

0.00

437.00

     

PO20408

 

LCC

Rent 1/4

Admin

437

0.00

437.00

     

PO20410

 

LCC

Rent 1/10

Admin

600.00

0.00

600.00

     

PO20411

 

LCC

service charge

Admin

390.00

0.00

390.00

     

PO20413

 

LCC

LALC AGM

Admin

20.00

0.00

20.00

     

PO20418

 

Bray Design

Logo

Admin

60.00

10.00

50.00

     

TBA

 

Viking

Stationary

Admin

6.94

1.16

1.16

     

TBA

 

Viking

Stationary

Admin

110.54

14.26

1.16

     

Total Admin

   

2061.48

   

44% of budget

 
                     

 

 

Fuel card 

Fuel

Handyman

11.60

1.93

9.67

Direct debit*

 

TBA

 

Hirebase

Pressure washer

Handyman

48.00

8.00

40.00

 

   

PO20401

 

Charles Hill

Lawnmower repairs

Handyman

27.00

6.13

20.87

     

TBA

 

E-Quip

Raised beds

Handyman

27.96

4.66

23.30

     

Total Handyman

   

114.56

   

44% of budget

 
                     

TBA

 

Tudor Grounds

Grasscutting

Grasscutting

2076.40

346.70

1729.70

 

   

Total Grasscutting

   

2076.40

   

84% of budget

 
                     

PO203404

Wave

Water rates

Cemetery

17.52

0.00

17.52

 

   

Total Cemetery

   

17.52

   

73% of budget

 
                     

PO20418

 

RBL

Poppy Appeal

S137 Grant

88.00

0.00

88.00

     

TBA

 

RBL

Poppy Appeal

S137 Grant

30.00

0.00

30.00

     

Total S137 Grant

   

118.00

 

 

39% of budget

 
                     
                     

* bill queried as 10 pounds higher than stated on receipt

 

         
                     

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                         

 

 

Provisional Precept figures

Please note WLDC will not provide figures for Band D until mid December, however they require provisional Precept figures this month. Band D may vary greatly this year as more properties should be added to the figures due to development over 3 years ago.

This year’s expenditure

Bank account as at 01/04/2018 124,070.78 Bank account as at 31/10/2018 82,812.63 Therefore spent to date (7 months) 41,258.15 Equates to monthly average 5,894

Therefore predict end of year carry over 52,812.63

Budget 18/19 budget 80,300 Current forecast spend 71,258

Budget requests; Training 0.5K Highways/Speed 5K

Using last year’s budget figures plus budget request Therefore predicted 19/20 budget 85,800

Precept calculations NB Required ring fenced operating costs 18,000 (3 months operating costs at 6k per month)

18/19 Precept 51,686 Proposed 5% increase* 54,461.40 Carryover from 18/19 51,812.63

Potential funds for 19/20 107,274.03 (Minus) proposed budget 85,800 Remaining funds 22,274.03 (Minus) Operating costs 18,000 Contingency** 4,274.02

** Must allow for a)2019 election WLDC predicted cost 3K, b) BGPC normally hold 20k contingency c) minimal carry over for 20/21

iii) Draft Precept for submission

 Resolved to agree a 5% increase on provisional Precept figures. (Proposed by Cllr Webb, Seconded by Cllr Darby, carried unanimously).

9-15/11/2018

Planning matters. To note any approved applications received and consider any planning applications.

138523 – Planning application for a single storey side extension.

It was decided that in future a response would be given to West Lindsey Distircit Council on all planning applications.

 

10-15/11/2018 To move to change of use of allotment land.

Cllr Webb would like the council to look at the process involved in changing the use of land at the allotments. Clerk to look into this.

The council are to consider installing water and electricity to the allotments.  Clerk to obtain quotes.

The council RESOLVED to begin the process of changing the use of land at the allotments and to obtain quotes to install water and electricity. (PROPOSED Cllr Darby, SECONDED Cllr J Zubic, carried unanimously).

 

11-15/11/2018 Death of significant figure head policy.

Policy circulated beforehand.  Cllr Darby questioned  whether putting this policy into practise would cause any expenditure to the Parish Council, this was discussed and the only expenditure would be the purchase of flags.  Clerk to look into the cost of purchasing the flags. The council unanimously RESOLVED to adopt the policy, PROPOSED by Cllr Newlove, SECONDED by Cllr Shaw.  

 

12- 15/11/2018   LTN General Powers of Local Government – Not permissible to fund Church Property

Discussion held regarding the grants given to the church for the upkeep of religious properties.  Council informed that the Parish Council should not be funding repairs to the fabric of buildings, grants for the maintenance of the clock would still go ahead.  Perimeters fencing was still the responsibility of the Council.  There were still some anomalies, when these were clarified this information would be shared with the church authorities.

 

13-15/11/2018 Formal adoption of new logo

                RESOLVED unanimously to adopt new logo (PROPOSED Cllr Webb, SECONDED Cllr J Zubic)

 

to resolve to go into closed session in accordance with public Bodies (Admissions to Meetings) Act 1960 to discuss the following matters;

  1. Rogers Shield

The council unanimously RESOLVED to move to closed session (PROPOSED Cllr Webb, SECONDED Cllr Newlove).

  

To confirm the date of the next parish council meeting.

  • Next meeting date confirmed as Thursday 17th January 2019