Minutes from full council meeting 20th January 2022

Notes from the meeting of Bardney Group Parish Council, which was held in the Stainfield Village Hall, Main Rd, Stainfield on Thursday 20th January at 7pm

Attendees                                                

Cllr Robin Darby – Chairman                                   Anna Lawson – Clerk/RFO
Cllr Peter Waddington – Vice Chair                         Laura Allen – Admin Assistant
Cllr Malcolm Speed
Cllr Mary Corbould
Cllr Frank Bates
Cllr Charles Shaw
Cllr John Papworth

Absences

Cllr Luke Cluett

No members of the public were in attendance. 

Meeting commenced 7.05pm

109-2021/22   Apologies for Absence i.a.w Local Govt Act 1972, Sch 12, para 40. To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.

None received.

110-2021/22   To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Member’s Register of Interests.

None received.

111-2021/22  To receive and consider any dispensation requests on agenda items and decide whether they are to be granted.

None received.

112-2021/22   To approve as a correct record the notes of the meeting held on 18th November 2021 and to authorise the Chairman to sign the official minutes.

PROPOSED Cllr Darby SECONDED Cllr Speed and four in favour with one abstention.

113-2021/22   To receive the report from the Chairman

The Chairman expressed wishes that everyone had a happy new year and a good holiday over Christmas, and is looking forward to starting the next financial year with gusto. The Chairman also wished to acknowledge the fatality on the causeway and all those affected by the tragedy, as well as recognising and thanking Cllr Shaw for his timely statement to the press.

114-2021/22  To receive update on actions arisen at the 21st October 2021 meeting and report from the Clerk to the Council.

      Clerks report as follows:

The first four planters have been made up and situated within Bardney.  The ones for Stainfield and Apley should be delivered within the next few weeks however we are still awaiting to hear from Southrey as to where they would like their positioning.

The Lord Lieutenant has agreed to plant the Queen’s Green Canopy on St Oswald’s Park in Bardney.  This should be at the end of February and the intention is to make the day a ‘civic event’.

With regards to the Queen’ Platinum Jubilee event, contact has been made with the Playgroup with the possibility to hold a Royal themed Scarecrow competition.

Planning for the St Oswald’s event is coming along with most of the previous stands signing up again straight away, however organisers of the dog show have stated that they will not be attending.

Following the awful events on Sunday morning, contact has been made with all the councils in the area whose residents use Bardney Causeway and there has been a proposal to send a joint letter to the CE of LCC, the Head of Place and Head of Highways, along with the local county councillors namely Cllrs Carrington, Fleetwood and Bradwell.  The content of the letter will outline the fact that the parish councils are concerned about the state of the road, lack of investment in repairing the road and increase in road traffic due to the opening of the Eastern Bypass and the JDR site. 

The office is coping well with the cold weather however we may need to panel off the gap between the ground and the bottom of the building.

It is best practice to change the internal auditor every 3 to 5 years however we have used the same one for six years.  I am currently actively looking for a suitable replacement and have spoken with two.

**Addendum**

BGPC received a complaint from Lincolnshire Co-op in relation to the kerb and headstone.  The complaint has been replied to and issues addressed.  It must be noted that the kerbset installed is larger than the one that had been previously been in place and the BGPC had stated that only like for like would be accepted.  To insist that the kerbset was amended would cause distress to the family and as such the decision has been made to let it remain.

115-2021/22  Financial matters:

  1. To approve the bank reconciliation statement for November and December 2021

Bank Reconciliation for November 2021 as at 30.11.21

 

Balance as at 01.11.21                                                                                  £58858.78                                          

Income
                                       
Cemetery                                                680.00                    
Handyman                                              400.71
HMRC                                                     941.54
Grasscutting                                            75.00
Misc                                                        33.44

Total income                                                                           £2130.69        

 

Expenditure

Admin                                                    2491.34
Salaries                                               4318.52
Handyman                                               520.52
Grasscutting                                         1348.51
Admin new office                                    419.02
Allotments                                                13.73
Community Land                                     390.00
Grant                                                         86.00

Total expenditure                                                                    £9587.64

                                                 

Balance as at 30.11.21                                                                                   £51,401.83                                                                                                                                                                                                                                                                                                                                                     

Less cheques
 

Bank Reconciliation for December 2021 as at 31.12.21

 

Balance as at 01.12.21                                                                                  £51,401.83                                         

Income
                                       
                       
Handyman                                              284.79
VAT Rebate                                         1718.49
Cemetery                                               450.00
 

Total income                                                                           £2453.28        

 

Expenditure

Admin                                                      664.22
Salaries                                               4105.92
Handyman                                                 19.52
Village                                                    153.00
 

Total expenditure                                                                    £4942.66

                                                 

Balance as at 31.12.21                                                                       £48913.45                                                                                                                                                                                                                                                                                                                                                                  

Less cheques
 

PROPOSED Cllr Darby SECONDED Cllr Corbould and UNANIMOUSLY resolved.

To ratify payments of accounts, salaries, BACS payments & payments already made

PROPOSED Cllr Darby SECONDED Cllr Speed and UNANIMOUSLY resolved.

(The payment ratifications document can be viewed in PDF format at https://bardney-group.parish.lincolnshire.gov.uk/downloads/file/53/dec-2021-january-2022-payment-ratification)

 

116-2021/22  Planning matters.  To note any approved applications received and to consider any planning applications and decide any comments that the Council wishes to make. 

143986       Application for approval of reserved matters for phase 3B and 3C to erect 117no. dwellings providing details of appearance, landscaping, layout and scale. No comments to make.

144031       Planning application for single storey extension to the rear of the property at Station Road, Bardney. No comments to make.   

144181       Planning application for change of use of take away food outlet to holiday let and erect new take away food outlet with heritage centre at the Goods Shed in Bardney. The Council commented that this application went against the Listed Building Status of the site.  

 

117-2021/22  To consider request from allotment holder to pay for wildflower seed.

Unfortunately as the purchase of the seeds was not previously discussed with the council, the council unanimously agreed that it was not possible to reimburse the expenditure.

PROPOSED Cllr Darby SECONDED Cllr Speed and UNANIMOUSLY resolved.

 

118-2021/22  To consider proposal from Bardney Memorial Restoration team to cease funding occasional aesthetic work on the cemetery trees.

PROPOSED Cllr Darby SECONDED Cllr Speed and UNANIMOUSLY resolved to cease funding.

   

    119-2021/22   To consider the final demand for the precept for 2022/2023

     Agreed to accept a 6% rise on the precept for 2022/2023.

    PROPOSED Cllr Darby SECONDED Cllr Speed and UNANIMOUSLY resolved.

 

120-2021/22   To consider request for damaged headstone to be returned to family member. Headstone does not comply with BRAMM requirements and has history of falling over.

    Agreed to only release the headstone to a qualified monumental mason.

    PROPOSED Cllr Speed SECONDED Cllr Darby and UNANIMOUSLY resolved.

 

    121-2021/22   To consider quotes for tree work.  Unfortunately the tree surveyors report has not yet been carried out however work is required on five trees.  The work needs to be completed      before the Bird Nesting season.

Work being quoted for;

   

The lime trees on the Village Green, they require the following;

   

Prune off shoots to 6m, all sides and reduce height by 3m

   

For the three trees on the mound;

   

Could lift crown to 3m over green, garden and footpath

   

Cherry tree in the Churchyard on Church Lane which is overhanging the road.

   

Remove lower limb over road to new shoot 30cm from stem, reduce other limb over road to lowest branch at 3m retaining side branch

   
   

Company A

£1460

Company B

£1200

 

PROPOSED Cllr Darby SECONDED Cllr Papworth and UNANIMOUSLY resolved to accept the quote from Company A.

122-2021/22   To receive update following meeting with LCC Highways and Freedom of Information Request. 

After showing LCC Highways key areas around the village and receiving some positive feedback, it was established that there is no foreseeable timescale or budget allowance for any action to be committed to at present. Ongoing concerns surrounding the safety of the causeway also seem unlikely any time soon. However, in relation to the new yellow lines on Silver Street whilst they cannot now be removed, we have been informed that they will still be monitored going forward.

 

123-2021/22   To consider proposal for street name.  Request from Chestnut Homes.

Agreed to support the proposed street naming choice to honour a past school headmaster of Bardney and a counter proposal was submitted for recognising long standing village fire service personnel with the suggestion of John Papworth Lane being put forward.

  PROPOSED Cllr Bates SECONDED Cllr Speed and four in favour with one abstention.

           

124-2021/22   To consider applying for transport grant to address loneliness with Bardney  Christian Community Trust

PROPOSED Cllr Darby to apply for the transport grant SECONDED Cllr Speed and four in favour with one abstention.

 

125-2021/22  Confirm date of next parish council meeting - as Thursday 17th February 2022 venue TBA

Meeting closed 9.10pm

 

* Please see the Council’s policy on the audio recording of meetings for more information. Items at meetings are taken in order of inclusion, subject to the Chairman’s (with the Council’s) discretion to bring items forward or back in order to orderly manage the meeting and not unnecessarily exceed the recommended time for meetings.