Minutes from the meeting of the Parish Council on Thursday 21st May 2020.
In accordance with The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, the meeting will take place remotely using the Zoom platform

Councillors Present:

Cllr Webb - Chair                                        Anna Lawson -                                 

Cllr Cluett                                                    Clerk and RFO

Cllr Bradbury                                               Pauline Fry - Administrative Assistant

Cllr Clee

Cllr Waddington

Cllr Darby - Vice Chair

Cllr Shaw

Cllr Corbould

Public session of the meeting commenced at 7.00pm

One member of the public attended.

No requests had been received by the Clerk for permission to record, video or take photos of the Council meeting, therefore the only recording which would take place was the one undertaken by the Parish Council themselves.

The meeting commenced at 7.05pm

1-2020/21 To recommence Standing Orders following suspension due to emergency procedures

PROPOSED by Cllr Speed, SECONDED by Cllr Darby, carried UNANIMOUSLY

Cllr Corbould joined the meeting.

2-2020/2021 To adopt addendum to Standing Orders To allow remote meetings to take place.

PROPOSED Cllr Bradbury, SECONDED Cllr Speed, AGAINST Cllr Webb

The remaining Councillors voted in favour

3-2020/21  Apologies for Absence. To receive and accept apologies, where valid reasons for absence have been given to the Clerk prior to the meeting.

Cllr Newlove


4-2020/21  To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Member’s Register of Interests.

Cllr Darby – planning matters

5-2020/21  To receive and consider any dispensation requests on agenda items and decide whether they are to be granted.

None

6-2020/2012  To approve as a correct record the notes of the meeting held on 19th March 2020 To authorise the Chair to sign the official minutes.

PROPOSED by Cllr Clee, SECONDED by Darby, Cllr Speed abstained as he did not attend the meeting.  The remaining Councillors voted to accept the minutes.

7-2020/2021 To receive and consider a report from the Chairman of the Council

Grant money has been made available to support the ‘Clean Hands, Open Heart’ initiative organised by the Church to help Parishioners in need during this difficult period.

BGPC did offer to support ‘Frontline Feeders’ if there was match funding from WLDC but as far as we are aware no funding has been forthcoming.

During this time the council has functioned well with the Clerk and Chairman being in contact most days.

Cllr Darby praised the conduct of staff, thanks go to The Clerk, Deputy Clerk and Handyman for their work during this time.

8-2020/2021 To receive and consider a report for the Clerk to the Council on any outstanding matters and correspondence since the meeting of 19th March 2020.

I would like to thanks the Chairman, Vice Chair, Deputy Clerk and Handyman for their support over the last two months.

Since the council last met legislation has changed both for Parish Council’s and burial boards.  The Act of parliament which came in on 23rd March was ‘tweaked’ and defined regularly which made it difficult to make decisions going forward and information and clarification was not always freely available.

I would like to thank Rev David Bartlett for his support as the Churches were aware of changes prior to being filtered down to Local Council’s.

Despite of this, we have continued with, and completed existing projects, namely the Woodland Walk, allotment car park and Stainfield Book Swap.

We have also continued with existing and regular maintenance of all the villages.

In addition to this we have acted as part of the Clean Hands, Open Hearts scheme which supports the Foodbank and vulnerable residents within our community.

On another positive note, through these challenges we have developed a better working relationship with the Churches and the School.

Following the weekly updates there has been further correspondence from Home From Home Care, which is available to councillors on request.

The Handyman has opted in for a pension, which is something that we have to offer by law.

The support given to ‘Clean Hands, Open Hearts’ will continue until the need is no longer required.

9-2020/2021 Financial matters

 

  1. Bank Reconciliation for March 2020 as at 31.03.20

Balance as at 01.03.20                                                                                    £46471.58                

Income
 
Handyman                                               704.66                                               
Cemetery                                                 79.00
Allotments                                              240.00           
Petty Cash                                                51.50
 
                       

Total income                                                                           £1075.16

Expenditure

Admin                                                    620.07
Salaries                                               4120.93
Handyman                                              70.74
Cemetery                                               60.00
Grant                                                    500.00
Grasscutting                                        1322.06

Total expenditure                                                                    £6693.80

                                     

Balance as at 31.03.20                                                                                   £40852.94                                                                                                                                                      

Less cheques                                     


PROPOSED by Cllr Speed, SECONDED by Cllr Corbould, carried UNANIMOUSLY                 

  1. Bank Reconciliation for April 2020 as at 30.04.20

 

Balance as at 01.04.20                                                                                    £40852.94

                                                           

Income
 
Precept                                                    61,955.00                                          
Cemetery                                                    880.00
Allotments                                                   478.00      
Handyman                                                   640.00
Grasscutting                                              1332.06
 
                                   

Total income                                                                           £65,285.06

 

Expenditure

Admin                                                  1940.08
Salaries                                               3938.09
Handyman                                             699.25
Cemetery                                                10.72
Village                                                       54.12
Allotment                                            1957.00

 

Total expenditure                                                                    £11,204.35

                                                 

Balance as at 31.04.20                                                                                   £94933.65                                                                                                                                                                                                                                                                                                                  

Less cheques
 

PROPOSED by Cllr Speed, SECONDED by Cllr Clee, carried UNANIMOUSLY

 

 

  1. To ratify payments of accounts, salaries, BACS payments & payments already made.

 

Payment Ratification April 2020

         
         

value

VAT

ExVAT

% of budget*

B/P

 

Wages and NI

April

Salaries

4120.93

0.00

4120.93

 

 

Total Office/Salaries

   

 

 

 

11% of budget

                   

PO20651

 

LCC

Rent

Admin

600.00

0.00

600.00

 

 

PO20665

 

LCC

Rent

Admin

300.00

0.00

300.00

   

PO20666

 

LCC

Rent

Admin

600.00

0.00

600.00

   

Total Admin

   

1500.00

   

12% of budget

                   

PO20640

 

Fuelcard

Fuel

Handyman

43.81

7.30

36.51

   

PO20642

 

Agrii

Chemicals

Handyman

125.40

20.90

104.50

   

PO20644

 

E-Quip

Maintenance

Handyman

108.59

18.12

90.47

   

PO20645

 

E-Quip

Maintenance

Handyman

34.12

5.69

28.43

   

PO20645

 

Fuelcard

Fuel

Handyman

30.42

5.07

25.35

   

Total Handyman

   

43.81

 

36.51

0.9% of budget

                   

PO20641

 

Les Waters

Fencing

Allotments

186.00

31.00

155.00

   

PO20643

 

Paddock Care

Grass seed app

Allotments

180.00

30

150.00

   

PO20646

 

GG&G Cannon

harrow seed

Allotments

525.00

25.00

500.00

   

PO20652

 

Shepherd seed

Grass seed

Allotments

658.00

0.00

658.00

   

Total Community project

 

1935.15

   

105% of budget^

         

 

       

PO20649

 

TGM

Grasscutting

Grasscutting

1322.06

220.34

1101.72

 

 

Total Grasscutting

   

1322.06

   

26% of budget*

         

 

       

PO20654

 

PE Robinson

Spraying/topping

Allotments

240.00

40.00

200.00

   

Total Allotment

   

240.00

   

24% of budget**

                   

PO20653

 

Wave

Water

Cemetery

10.72

0.00

10.72

   

Total Cemetery

   

10.72

   

0.2% of budget

                   

PO20650

 

les Waters

Benches

Village

168.00

28.00

140.00

   

Total Village

   

168.00

   

8% of budget

                   

* 20/21 budget

             

^ carried over from 19-20 budget

           

** work carried out July 2019

           

Payment Ratification May 2020

         

 

         

value

VAT

ExVAT

% of budget*

 

B/P

 

Wages and NI

May

Salaries

3938.09

0.00

3938.09

 

 

 

Total Office/Salaries

   

 

 

 

21% of budget

 

                   

 

PO20653

 

School

Food bank

Admin

300.00

0.00

300.00

 

 

 

Total Admin

   

300.00

   

12% of budget

 

                   

 

PO20655

 

Fuelcard

Fuel

Handyman

23.68

3.95

19.73

   

 

PO20657

 

E-Quip

Paint & Gloves

Handyman

60.97

10.16

50.81

   

 

PO20658

 

E-Quip

Paint

Handyman

35.98

6.00

29.98

   

 

PO20659

 

E-Quip

Post & Rail

Handyman

469.44

78.24

391.20

   

 

PO20660

 

E-Quip

Misc

Handyman

82.78

13.80

68.98

   

 

Total Handyman

   

672.85

 

560.70

0.9% of budget

 

                   

 

         

 

       

 

PO20649

 

TGM

Grasscutting

Grasscutting

1322.06

220.34

1101.72

 

 

 

Total Grasscutting

   

1322.06

   

39% of budget*

 

         

 

       

 

PO20661

 

GG&G Cannon

Digger

Allotments

320.32

53.77

266.55

   

 

PO20656

 

EA

Drainage charge

Allotments

22.16

0.00

22.16

   

 

PO20667

 

Fincham Agri

Mole trapping

Allotments

200.00

0.00

200.00

   

 

Total Allotment

   

542.48

   

54% of budget**

 

                   

 

PO20653

 

Wave

Water

Cemetery

10.72

0.00

10.72

   

 

Total Cemetery

   

10.72

   

0.2% of budget

 

                   

 

                   

 

* 20/21 budget

             

 

                                 

 

 

PROPOSED by Cllr Speed, SECONDED  Cllr Waddington, carried UNANIMOUSLY

7.26pm Cllr Shaw joined the meeting

10-2020/21  Planning matters To note any approved applications received and to consider any planning applications and decide any comments that the Council wishes to make.

APPLICATION REFERENCE NO:  141053

PROPOSAL:  Planning application for removal of UPVC conservatory and erecting new dining room side extension on former footprint, various internal alterations, external timber fence, and detached garage.      

LOCATION:   Abbey Lodge 5 Carron Close Bardney Lincoln LN3 5XB

APPLICATION TYPE:          Householder Application

APPLICATION CATEGORY:          Householder Development

No objections to this planning application

 

APPLICATION REFERENCE NO:  141033

PROPOSAL:  Outline planning application to erect 6no. dwellings with access and layout to be considered and not reserved for subsequent applications        

LOCATION:   Land adj 15 Abbey Road Bardney  LN3 5XA

APPLICATION TYPE:          Outline Planning Application

APPLICATION CATEGORY:          Minor - Dwellings

Objections to made regarding this planning application

PROPOSED by Cllr Darby, SECONDED by Cllr Waddington, carried UNANIMOUSLY

 

APPLICATION REFERENCE NO:  140930

PROPOSAL:  Planning application to erect 1no. dwelling.        

LOCATION:   9 Silver Street Bardney  LN3 5SS

APPLICATION TYPE:          Full Planning Application

APPLICATION CATEGORY:          Minor – Dwellings

This application has been withdrawn

 

APPLICATION REFERENCE NO:  140854

PROPOSAL:  Planning application for the erection of 6no. terraced dwellings and associated works following removal of existing buildings.       

LOCATION:   94 Wragby Road Bardney Lincoln LN3 5XW

APPLICATION TYPE:          Full Planning Application

APPLICATION CATEGORY:          Minor - Dwellings

Objections to this application have already been submitted.

PROPOSED by  Cllr Speed     SECONDED   Cllr Darby, AGAINST Cllr Cluett, the remainder of the Councillors voted in favour of the objections raised.

 

APPLICATION REFERENCE NO:  140888

PROPOSAL:  Plannng application to erect two storey extension        

LOCATION:   Westcroft 102 Abbey Road Bardney Lincoln LN3 5XD

APPLICATION TYPE:          Householder Application

APPLICATION CATEGORY:          Householder Development

No objections to this planning application

 

11-2020/21  Co-option To consider application to join Bardney Group Parish Council

John Papworth gave reasons why he would like to join the Council.

No questions raised by Councillors.

PROPOSAL  John Papworth be co-opted on to the Council

PROPOSED by Cllr Webb, SECONDED by Cllr Speed,  carried  UNAMIMOUSLY

As meeting was held remotely, Cllr Papworth will sign the relevant paperwork tomorrow (22.05.2020).  He was invited to formerly join the remainder of the meeting to take part in discussions.

 

12-2020/21  To adopt Standing Orders.

Only amendments to the Standing Orders are;

  1. To allow remote meetings
  2. Annual meeting of Council to be deferred to May 2021.

Going forward it may be that holding meetings remotely in some capcity will be allowed in the future but how this will look has yet to be decided.

Proposal to keep Standing Orders but keep amendments separate.

PROPOSED Cllr Webb, SECONDED Cllr Cluett, ABSTAINED Cllr Papworth.  The remaining Councillors voted in favour.

13-2020/21  To adopt Financial Regulations.

PROPOSED by Cllr Webb,  SECONDED by Cllr Corbould, ADSTAINED Cllr Papworth.  The remaining Councillors voted in favour.

 

14-2020/21  Bardney Cemetery Improvement Group  To accept  Annual accounts 

These were accepted

15-2020/21  Decide fine rate in accordance with Clean Neighbourhoods and Environment Act 2005.

Following discussions it was decided to ask the Clerk to find out more information and present to Council a policy at the next meeting.  Councillors could then discuss the way forward.

PROPOSAL that the Clerk finds out more information on how other Councils deal with this problem.  The information would be bought to the next meeting.

PROPOSED by Cllr Webb, SECONDED by Cllr Waddington, AGAINST Cllr Clee,      ABSTAINED Cllr Bradbury.  The remaining Councillors voted in favour of the proposal

Meeting suspended for 10 minutes to allow Councillors and staff to clap for carers.

 

16-2020/21  LALC Training.  To consider signing up to the annual training scheme.

Costings for training was presented to the meeting.

PROPOSAL to continue to sign up for annual training scheme.

PROPOSED by Cllr Webb, SECONDED by Cllr Speed, carried  UNANIMOUSLY

17-2020/21  Insurance quotes  To consider insurance quotes received.

After discussion and vote, Councillors decided to accept quote B

   18-2020/21  Establishment – to resolve to go into closed session in accordance with       Public Bodies (Admissions to Meetings) Act 1960 to discuss the following matters.  A     separate meeting ID and password will be provided to councillors.           

All Councillors voted in favour to go into closed session with the exception of Cllr Papworth who abstained.

19-2020/21  To approve remediation consultation from the Environment Agency

20-2020/21  To approve date and time of next meeting as Thursday 16th July 2020 at 7.00pm