Minutes of meeting 19th September 2019

Minutes from the meeting of the Parish Council on Thursday 19th September 2019.
Held at the Meeting Room, Bardney Fire Station, Alma Martin Way, Bardney, Lincoln LN3 5UA

Councillors Present:       In Attendance: 

Cllr Darby                             Anna Lawson as               

Cllr E Clee                          Clerk and RFO                                     

Cllr Shaw  

Cllr L Cluett                                                                                                           

Cllr B Newlove                    

Cllr P Waddington

Public session of the meeting commenced at 7.00pm

No requests had been received by the Clerk for permission to record, video or take photos of the Council meeting, therefore the only recording which would take place was the one undertaken by the Parish Council themselves.

Meeting commenced at 7.15pm

60-2019/20 Apologies for Absence i.a.w. Local Government Act 1972, Sch 12, para 40.  To receive and accept apologies where valid reasons for absence have been given to the clerk prior to the meeting.

Apologies received from Cllr Speed, Cllr Corbould, Cllr S Zubic and Cllr J Zubic

61-2019/20  To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Member’s Register of Interests
None received

62-2019/20  To receive and consider any dispensation requests on agenda items and decide whether they are to be granted.
None received

63-2019/20  To approve as a correct record the notes of the meetings held on 25th July 2019 and extra ordinary meeting held on 5th September 2019.  To authorise the Chair to sign the official minutes.
25/7/19 Approved  PROPOSED Cllr Clee                   SECONDED Cllr P Waddington   ABSTENTION Cllr Cluett, Cllr Newlove

5/9/19   Approved  PROPOSED Cllr Darby   SECONDED Cllr Clee     ABSTENTION Cllr Newlove

64-2019/20  To receive and consider a report from the Clerk to the Council on any outstanding matters and correspondence received since the meeting of 25th July 2019.

Clerks report

All have received weekly report.

  • Issues still ongoing regarding abusive sign at house in Southrey.  WLDC ASB involved and Enforcement.  Police to deal with as breaches Section 5 Public Order Act
  • Issues with a number of SORN vehicles parked on Station Rd.  These are not linked to the garage but believed to involve an individual.
  • This in turn is making parking issues worse on Station Rd.
  • Issues re signage from various business and groups.  Several have been contacted and a message left for the other.
  • The field/community land behind the allotments is going to be sprayed to finish off the weeds.  This is maintenance work and must be carried out regardless of plans for the land.  BGPC have adopted best practice i.e. signage and notification, however this has resulted in unfavourable responses via social media.  BGPC are acting as the good land owner doing this signage and the allotment and surrounding area are totally safe due to choosing a good contractor and weather conditions.   Should have been sprayed this week however the wind changed and as such planning to do the work at the weekend - John is coming in over the weekend to supervise.
  • As such an allotment holder was abusive via social media and made derogatory comments about staff.  Following consultation with the Chairman a letter was sent to the allotment holder reminding him of his responsibilities and the behaviour clause in the tenancy Act.  The same tenant has had to be written to in May 2018 regarding the same issue.  Today he has called the office shouting and demanding to know who has complained about his comments (there were two allotment holders).  BGPC do not wish to stop constructive criticism and feedback on practices; however staff should not be subject to abuse.  Please could council advise as to how you wish to proceed?
  • Received reply from Sir Edward Leigh and Ian Trenholm re-Dr’s surgery closure.  It is noted that the response contains a lot of inaccuracies.  Believe formal response will be issued once Cllrs Speed and Zubic have returned.

65-2019/20  To approve co-option of new Councillor
Nigel Bradbury was Co-opted on to council.  The meeting was closed at 19.42 to allow paperwork to be signed and re-opened at 19.45
PROPOSED Cllr Clee         SECONDED Cllr Shaw    carried UNANIMOUSLY                               

66-2019/20  Financial matters:
i.      To approve the bank reconciliation statement for July and August 2019.
PROPOSED Cllr Darby       SECONDED Cllr Waddington     carried UNANIMOUSLY

Bardney Group Parish Council

Bank Reconciliation for July 2019 as at 31.07.19

Balance as at 01.07.19                                                                                     £96,519.54
Income

Cemetery                                            680.00
Handyman                                            1054.05
Allotments                                               90.50
Total income                                                                           £1824.55

Expenditure
Admin                                                  5184.79
Salaries                                               3810.71
Handyman                                             532.17
Grasscutting                                        2087.06
Village                                                       5.09
Total expenditure                                                                    £11,619.94
Balance as at 31.07.19                                                                                       £86,724.27
Less cheques
300899 E-Quip £46.42
300900 E-Quip £36.66
300901 E-Quip £171.79
300903 SAGE £195.60
300904 Skeet Print 238.00
300905 WLDC £405.84
300908 Viking £64.95
300910 Anglian Water £7.55

 

Bardney Group Parish Council

Bank Reconciliation for August 2019 as at 31.08.19

Balance as at 01.08.19                                                                                     £86,724.27
Income

Cemetery                                               79.00
Handyman                                             662.65
Total income                                                                           £741.65
 

Expenditure
Admin                                                  1478.86
Salaries                                               3800.19
Handyman                                           1073.09
Cemetery                                                  7.55
Total expenditure                                                                    £6359.74

Balance as at 31.08.19                                                                                   £81106.17
Less cheques
300908 Viking £64.95 NB second month running
 

Payment Ratification August 2019

         
         

value

VAT

ExVAT

% of budget*

B/P

 

Wages and NI

June

Salaries

3810.71

0.00

3810.71

   

Total Office/Salaries

   

 

 

 

54% of budget

                   

PO20537

 

Viking

Litter picker

Admin

92.18

3.70

88.48

 

 

PO20539

 

Plusnet Support

Data support

Admin

46.88

0

46.88

 

 

PO20549

 

Viking

Envelope/pens

Admin

40.74

6.79

33.95

 

 

Total Admin

   

179.80

   

63% of budget

                   

PO20536

 

Charles Hill

Leaf Blower

Handyman

451.68

75.28

376.40

 

 

DD

 

Fuelcard

Fuel

Handyman

13.91

2.32

11.59

 

 

DD

 

Fuelcard

Fuel

Handyman

14.47

2.41

12.06

   

DD

 

Fuelcard

Fuel + Card

Handyman

28.97

4.83

24.14

   

PO20542

 

Buildbase

Locks

Handyman

47.47

7.91

39.56

   

PO20543

 

E-Quip

Mole trap

Handyman

19.15

3.19

15.96

   

PO20544

 

E-Quip

First Aid items

Handyman

31.50

5.26

26.24

   

PO20545

 

E-Quip

Teak Oil

Handyman

15.72

2.62

13.10

   

PO20546

 

E-Quip

Bearing & Bolts

Handyman

26.35

4.39

21.96

   

PO20547

 

E-Quip

Drill Bits

Handyman

12.39

2.07

10.32

   

Total Handyman

   

556.50

   

29% of budget

                   

PO20548

 

CR Hansard

Moving Container

Village

552.00

92

460.00

   

Total Village

   

552.00

   

11% of budget

                   

PO20529

 

TGM

Grasscutting

Grasscutting

2087.06

347.84

1739.22

 

 

Total Grasscutting

   

2087.06

   

36% of budget*

                   

** carried over from 18/19

           

 

 

 

ii.   To ratify payments of accounts, salaries, BACS payments & payments already made.
PROPOSED Cllr Darby                     SECONDED Cllr Waddington                 carried UNANIMOUSLY

 

 

 

Payment Ratification September 2019

         
         

value

VAT

ExVAT

% of budget*

B/P

 

Wages and NI

June

Salaries

3893.89

0.00

3893.89

   

Total Office/Salaries

   

 

 

 

63% of budget

                   

PO20557

 

PKF Littlejohn

Audit

Admin

360

60.00

300.00

 

 

Total Admin

   

360.00

   

67% of budget

                   

DD

 

Fuelcard

Fuel

Handyman

14.28

2.38

11.90

 

 

DD

 

Fuelcard

Fuel

Handyman

21.92

3.65

18.27

 

 

DD

 

Fuelcard

Fuel

Handyman

14.69

2.45

12.24

   

PO20558

 

Equip

Painting access

Handyman

21.62

3.61

18.01

   

PO20559

 

Equip

Spade

Handyman

16.68

2.78

13.90

   

PO 20560

 

Equip

Chisel and blades

Handyman

64.95

10.82

54.13

   

PO20561

 

Equip

Cable & plug

Handyman

64.64

10.78

53.86

   

Total Handyman

   

218.78

   

34% of budget

                   

PO20556

 

Nat.Allot. Soc

Membership

Cemetery

66.00

11

55.00

   

Total Allotments

   

66.00

   

3% of budget

                   

PO20563

 

TGM

Grasscutting

Grasscutting

2087.06

347.84

1739.22

 

 

Total Grasscutting

   

2087.06

   

86% of budget*

                   

** carried over from 18/19

           

                                               
ii.     Report received from the external auditor.  No issues or comments made by the external auditor following the in-depth audit.

67-2019/20 Planning matters To note any approved applications received and to consider any planning applications and decide any comments that the Council wishes to make. 
No objections

68-2019/20 To approve purchase of Poppy Wreaths.
Resolved to continue with the previous year’s wreaths
PROPOSED Cllr Darby                     SECONDED Cllr Bradbury                              carried UNANIMOUSLY

69-2019/20 To approve security measures on the mobile unit and container.
Resolved to proceed with quotes for the necessary work.
PROPOSED Cllr Darby                     SECONDED Cllr Waddington                       AGAINST Cllr Newlove

70-2019/20  To agree to switching on the Christmas lights with Bardney Scout group.
Resolved to involve all groups who wished to join the event.

PROPOSED Cllr Darby                     SECONDED Cllr Clee                                       carried UNANIMOUSLY

71-2019/20  To nominate a councillor to represent BGPC on the LALC committee. 
Resolved to nominate Cllr Shaw.

PROPOSED Cllr Darby                     SECONDED Cllr Bradbury                              carried UNANIMOUSLY

72-2019/20  To review Freedom of Information and publication scheme

Resolved re re-adopt the policy

PROPOSED Cllr Newlove              SECONDED Cllr Waddington                       carried UNANIMOUSLY

73-2019/20  To receive report from Village Hall representative.

Verbal report given by Cllr Newlove, who advised that everything was ‘OK’ with the committee.

74-2019/20  To approve date of next meeting as 17th October 2019
Resolved
PROPOSED Cllr Darby                     SECONDED Cllr Clee                                       carried UNANIMOUSLY