Minutes from the meeting of the Parish Council on Thursday 16th January 2020.
Held at the Meeting Room, Bardney Fire Station, Alma Martin Way, Bardney, Lincoln LN3 5UA

Councillors Present:

Cllr Webb                                              Anna Lawson -Clerk and RFO

Cllr Shaw                                               Pauline Fry - Administrative Assistant

Cllr Speed

Cllr Cluett

Cllr Waddington

Cllr Cllr Darby

Cllr Newlove

Public session of the meeting commenced at 7.00pm

4 members of the public attended the meeting to observe.

No questions were asked.

No requests had been received by the Clerk for permission to record, video or take photos of the Council meeting, therefore the only recording which would take place was the one undertaken by the Parish Council themselves.

The meeting commenced at 7.05pm

113-2019/20  Apologies for Absence. To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.

Cllr Bradbury, Cllr Clee and Cllr Corbould

114-2019/20  To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Member’s Register of Interests.

Cllr Webb (planning), Cllr Shaw (planning)and Clerk (grant application)

115-2019/20  To receive and consider any dispensation requests on agenda items and decide whether they are to be granted.

None

116-2019/20  To approve as a correct record the notes of the meeting held on 17th October 2019. To authorise the Chair to sign the official minutes.

PROPOSED  Cllr Speed   SECONDED Cllr Cllr Darby CARRIED unanimously

Cllr Newlove abstained

117-2019/20  To receive and consider a report from the Chairman of the Council.

The council had supported residents from Manor Farm Estate and Station Road at meetings, with issues they are experiencing.  The Council had been advised not to take legal action against the Care Home in the village.

Cllr Newlove was informed by the Chairman that he was extremely concerned regarding matters which were discussed in the September meeting.  A discussion followed and Cllr Newlove was informed of action that had been taken by the Council following this matter and that his failure to co-operate would result in further steps being taken.

118-2019/20  To receive and consider a report from the Clerk to the Council on any outstanding matters and correspondence received since the meeting of 21st November 2019.

The hedge in the Cemetery is due to be removed next week and the railings are currently being cleaned and repainted.  Everything has been ordered and is due to be delivered next week ready for the railings to be re-instated.  It is important that the hedge is dealt with prior to the start of the bird nesting season.  Also the improvements have been made within the budget.

Memorial masons have dumped sods under the hedge for the bowling green.  Lincs Co-op have been contacted and the memorial masons should be attending to rectify the problem.

Obviously very shocked to discover that not all the information intended for residents have not been forwarded by LCC.  Also discovered the same situation with WLDC.  This is a breach of the Localism Act 2011.  It is not conducive to good relations with LCC and is to the detriment of residents.

The free hedging from the Woodland Trust is due to arrive between End of Feb and the middle of March.  The Young Farmers trees will be arriving at the same time.  Need to arrange a meeting to discuss exactly where the trees will be planted.  The community land also requires preparing ready for the planting - quotes have been received for the work.

Highways have granted permission for bulb planting at the entrance to the villages

Bardney Manor Farm Residents meeting went well and making good progress with the projects involved.

Station Rd residents meeting have discussed ways forward.

Station Rd gate on to the cycle path is currently locked due to illegal activity on the track.

BGPC have raised issues with Highways over the road signage around Stainfield.  Discovered that there are no signs at the Langworth junction and most of the signs are damaged and don’t have sandbags

97-2019/20  Financial matters:

  1. To approve the bank reconciliation statement for November 2019.
    Bardney Group Parish Council

Bank Reconciliation for November 2019 as at 30.11.19

Balance as at 01.11.19                                                                                                     £68775.95         

Income
Handyman                                                          459.49
Admin                                                                      150.00
Cemetery                                                               730.00
Total income                                                                                                      £1339.49

Expenditure
Admin                                                                   2203.57
Salaries                                                 3806.53
Handyman                                                          1771.55
Allotments                                                          135.00
Grant S137                                                              86.00
Total expenditure                                                                                             £8007.65

PROPOSED by Cllr Darby  SECONDED by Cllr Waddington

Cllr Newlove ABSTAINED.  The remaining Councillors AGREED.

  1. To approve the bank reconciliation statement for November 2019.

Bardney Group Parish Council

Bank Reconciliation for December 2019 as at 31.12.19

Balance as at 01.12.19                                                                                    £62107.59

Income
Handyman                                               532.26
Grasscutting                                           577.89                                                
Cemetery                                               960.00                     
Total income                                                                           £2070.15

Expenditure
Admin                                                    485.70
Salaries                                               3726.16
Handyman                                              322.32
Grasscutting                                        2087.06
Total expenditure                                                                    £6621.24                               

Balance as at 31.12.19                                                                                   £57556.50                                                                                                                                          

PROPOSED by Cllr Speed SECONDED by Cllr Darby
Cllr Newlove ABSTAINED; the remaining Councillors AGREED.

  1. To ratify payments of accounts, salaries, BACS payments & payments already made.

Payment Ratification December 2019

             
         

value

VAT

ExVAT

% of budget*

   

B/P

 

Wages and NI

December

Salaries

3806

0.00

3684.34

 

     

Total Office/Salaries

   

 

 

 

93% of budget

   

PO20598

 

TGM

Grasscutting

Grasscutting

2087.06

347.84

1739.22

 

     

Total Grasscutting

   

2087.06

   

100% of budget

   

DD

 

Fuelcard

Fuel

Handyman

22.32

1.83

20.49

 

     

Total Handyman

   

22.32

   

78% of budget

   

PO20600

 

Shaw and Sons

ERB Book

Cemetery

123.60

20.6

103.00

       

Total Cemetery

   

123.60

   

27% of budget

   

PO20599

 

Les Waters

Door hinges

Allotments

300.00

50

250.00

 

     

Total Allotments

   

300.00

   

37% of budget*

   

** carried over from 18/19

               

* 10% knocked off the bill as no central heating or hot water.

         

 

Payment Ratification January 2020

               

 

         

value

VAT

ExVAT

% of budget*

   

 

B/P

 

Wages and NI

January

Salaries

3726.16

0.00

3726.16

 

     

 

Total Office/Salaries

   

 

 

 

103% of budget6

   

 

                       

 

PO20609

 

LALC

Conference

Admin

15.00

3.00

15.00

 

     

 

PO20606

 

Viking

Stationary

Admin

31.66

0

31.66

*

     

 

Total Admin

   

46.66

   

97% of budget

   

 

                       

 

PO20613

 

Equip

Painting

Handyman

95.75

15.96

79.79

 

     

 

PO20612

 

Equip

Water pipe

Handyman

93.06

15.51

77.55

       

 

PO20611

 

Grafton Merc

water pipe

Handyman

11.22

1.87

9.35

       

 

PO20608

 

Equip

Post & Rope

Handyman

57.89

9.65

48.24

       

 

PO20607

 

Equip

Rat poison

Handyman

103.32

17.22

86.10

 

     

 

PO 20605

 

ID Deaton

Posts

Handyman

80.50

0.00

80.50

       

 

PO 205603

Charles Hill

Blades

Handyman

124.42

20.74

103.68

       

 

PO20585

 

Green stripe

Chain & oil

Handyman

54.00

9.00

45.00

       

 

PO20602

 

Charles Hill

Service

Handyman

77.12

12.85

64.27

       

 

Total Handyman

   

697.28

   

92% of budget

   

 

                       

 

PO20604

 

J Parker

Trees

Allotments

210

0

210

       

 

Total Allotments

   

210

   

45% of budget

   

 

 

                     

 

PO20610

 

E.on

Electricity

 

5.15

0

5.15

 

     

 

Total Village

   

5.15

   

5% of budget*

   

 

                       

 

** carried over from 18/19

               

 

^ cost to be offset by outsourcing staff

             

 

                                           


PROPOSED by Cllr Waddington SECONDED by Cllr Darby.
Cllr Newlove ABSTAINED, the remaining Councillors AGREED.

120-2019/20  Planning matters To note any approved applications received and to consider any planning applications and decide any comments that the Council wishes to make.

Planning Application 140418

No comments to be made.

Planning Application 140371

Cllr Webb left the meeting at 7.31pm, at this point Cllr Darby chaired the meeting.

The Council wished to make comments on this application. 

Lack of parking

The builder has a list of non-compliance with regards to planning conditions and the builder is already in breach of planning conditions. 

Cllr Webb re-joined the meeting at 7.41pm and resumed chairing the meeting.

Planning Application 140434

The Council do not object to this planning application in principal but do have concerns regarding parking, which is already an issue.

121-2019/20  Precept  To resolve to agree the precept for 2020/2021

Based on

   

5% increase

6% increase

7% increase

               

Precept received

 

60800

 

61380

 

61955

(incl grants and donation WLDC)

     

 

Carry over from 19/20

41000

 

41000

 

41000

Total as at 01.04.20

 

101800

 

102380

 

102955

Minus

           

 

Proposed revised budget

81600.00

 

81600.00

 

81600

Ring fenced operating cost

21150.00

 

21150.00

 

21150

(3 months)

         

 

Contingency

 

0.00

 

0.00

 

0

Expenditure total

 

-950

 

-370.00

 

205

Remainder

 

0.00

 

0.00

 

0

       

 

 

 

 

 

 

 

             

Clerk’s proposal would be to increase the precept by 7%.

PROPOSED by Cllr Webb SECONDED by Cllr Speed

Cllr Newlove ABSTAINED; the remaining Councillors AGREED.

122-2019/20  Governance Review To consider applying for a Governance Review to amend the Parish boundary.

Cllr Webb proposed that the Council request West Lindsey carry out a Governance Review, this is triggered by a petition signed by local residents.

Cllr Webb to draw up options regarding the possible enlarging of the Parish by incorporating smaller villages into it.  These will be presented at the next full council meeting on 20th February 2020 which will allow Councillors to make a decision as to whether to proceed with this proposal.

PROPOSED by Cllr Webb  SECONDED by Cllr Speed

Cllr Newlove and Cllr Shaw ABSTAINED      

123-2019/20  Chair of Personnel and Review Committee To appoint a Chair of Personnel and Review and to then consider;

  1. Grave Digger – create a new post and consider options
  2. Annual Leave and Overtime
  3. Staff out of hours

The Committee require an additional member because of the resignation of a previous Councillor.  Cllr Webb proposed Cllr Shaw.

PROPOSED Cllr Webb  SECONDED by Cllr Speed
Cllr Darby, Cllr Cluett and Cllr Speed voted in FAVOUR
Cllr Newlove, Cllr Waddington and Cllr Shaw ABSTAINED

The committee are responsible for electing a new Chair.   

This item is deferred until March/April 2020

124-2019/20  Road safety and issue reported to the Monitoring Officer at LCC

An extraordinary meeting was held following the meeting with Councillor Davies regarding road safety issues in the village of Bardney.  Recommendations were made by Cllr Davies.  Details of the recommendations were passed to Cllr Fleetwood to action the recommendations, but these had not been actioned by Cllr Fleetwood.  This matter has been raised with the Monitoring Officer.

125-2019/20  Cemetery Fees To consider the annual increase of Cemetery fees.

Proposal to raise the Cemetery fees by £100 for interments was put forward.  Over the next 5 years the annual increase would allow the Cemetery to be self-funding and bring it in line with other Cemeteries in the area.

PROPOSED by Cllr Webb  SECONDED by Cllr Darby
Cllr Newlove ABSTAINED the remaining Councillors AGREED

Budget of £100 suggested

126-2019/20  Limewoods Magazine  To consider whether to go forward with the magazine.

The magazine was launched last year at a cost of £1000 for the year.  March will be the last issue.  As the Cllrs who organise the magazine were not present it was decided to bring it back to the full Council meeting February for further discussion.

127-2019/20  Establishment – to resolve to go into closed session in accordance with Public Bodies (Admissions to Meetings) Act 1960 to discuss the following matters

Cllr Webb PROPOSED that the meeting go into closed session.
Cllr Newlove ABSTAINED, the remining Cllrs agreed.

Cllr Newlove left the meeting at 8.50pm.

A suggestion was made by a member of the public attending the meeting that a flyer be out up to inform parishioners that the magazine was coming out as they had never seen it.

The members of public also left the meeting.

128-2019/20  Annual Awards To consider the nominations received.

129-2019/20 Grasscutting tender

131 -2019/20  To approve date and time of next meeting as 19th February 2020 at 7.00pm.