Minutes 23rd July 2020

Minutes from the meeting of the Parish Council on Thursday 23rd July 2020.
In accordance with The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, the meeting will take place remotely using the Zoom platform

 

Councillors Present:

Cllr Webb - Chair                                        Anna Lawson - Clerk and RFO                                

Cllr Darby - Vice Chair                                Pauline Fry - Administrative Assistant

Cllr Cluett                                                    

Cllr Corbould

Cllr Papworth                                                              

Cllr Waddington

Cllr Shaw

Cllr Speed

Public session of the meeting commenced at 7.00pm

One member of the public attended.

No questions asked.

No requests had been received by the Clerk for permission to record, video or take photos of the Council meeting, therefore the only recording which would take place was the one undertaken by the Parish Council themselves.

The meeting commenced at 7.05pm

21-2020/21  Apologies for Absence. To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting. 

None received


22-2020/21  To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Member’s Register of Interests.

Cllr Webb declared an interest in a planning application to be discussed later during the meeting.

23-2020/21  To receive and consider any dispensation requests on agenda items and decide whether they are to be granted.

None received

24-2020/21  To approve as a correct record the notes of the meeting held on 21st May 2020. To authorise the Chair to sign the official minutes.

PROPOSED by Cllr Speed, SECONDED by Cllr Darby, carried UNANIMOUSLY

25-2020/21  To receive and consider a report from the Chairman of the Council.

Covered in clerk’s report

26-2020/210  To receive and consider a report from the Clerk to the Council on any outstanding matters and correspondence received since the meeting of 21st May 2020.

     All councillors have received a weekly update on issues affecting the council.

     Need to arrange to award the Rogers Shield to the Nags Head pub.  The pub were        notified that they had received the award however this took place at the start of lockdown.    Will now arrange the presentation.

     The Cemetery Car Park is now being used and it is working well.  It is also assisting to reduce problems on Horncastle Rd when an internment takes place.

     A person has now been evicted from the allotments following breach of Allotment Tenancy agreement.

     This week an individual has been verbally abusive towards the Clerk and Handyman.  This person has also been aggressive towards another councillor a couple of weeks ago.

27-2020/21 Financial matters:

  1. To approve the bank reconciliation statement for May 2020.

Bardney Group Parish Council
Bank Reconciliation for May 2020 as at 31.05.20

Balance as at 01.05.20                                                                                    £94933.65
Income
                                                  
Cemetery                                                   1189.00
Allotments                                                   162.75      
Handyman                                                   333.84
VAT Rebate                                                 957.24
Total income                                                                           £2642.83

Expenditure
Admin                                                  542.50
Salaries                                               4290.09
Handyman                                             969.19
Cemetery                                                22.16
Total expenditure                                                                    £5823.94                               
Balance as at 31.05.20                                                                                               £91752.34                                                                                                                                  
PROPOSED by Cllr Shaw, SECONDED by Cllr Darby, carried UNANIMOUSLY

  1. To approve the bank reconciliation statement for June 2020

Bardney Group Parish Council

Bank Reconciliation for June 2020 as at 30.06.20
Balance as at 01.06.20                                                                                    £91752.34
Income
                                      
Cemetery                                                   1180.00
Allotments                                                      52.50
Handyman                                                    262.80 
Total income                                                                           £1495.30

Expenditure
Admin                                                  1436.21
Salaries                                               4159.66
Handyman                                             383.61
Grasscutting                                        2644.12
Allotments                                              306.60
Community land                                    200.00
Handyman equipment                        4185.60
Total expenditure                                                                    £13315.20
Balance as at 30.06.20                                                                                   £79931.84                                                                                                                                           PROPOSED by Cllr Speed, SECONDED by Cllr Corbould, carried UNANIMOUSLY

  1. To ratify payments of accounts, salaries, BACS payments & payments already made.PROPOSED by Cllr Corbould, SECONDED by Cllr Speed, carried UNANIMOUSLY

Payment Ratification July 2020

         
         

value

VAT

ExVAT

% of budget*

B/P

 

Wages and NI

July

Salaries

4159.66

0.00

4159.66

 

 

Total Office/Salaries

   

 

 

 

42% of budget

                   

PO20686

 

Savannah computers

Computers

Admin

85.00

0.00

85.00

 

 

PO20687

 

LALC

Online training

Admin

22.50

0.00

22.50

   

PO20692

 

LCC

Rent

Admin

600.00

7.66

592.34

   

Total Admin

   

707.50

   

27% of budget

                   

PO20669

 

Agrii

Chemicals

Handyman

130.74

21.79

108.95

   

PO20688

 

Fuelcard

Fuel

Handyman

24.98

4.15

20.83

   

PO20685

 

Fuelcard

Fuel

Handyman

25.01

4.17

20.84

   

PO20690

 

E-quip

Varius

Handyman

39.95

6.66

33.29

   

PO20691

 

E-quip

paint

Handyman

80.46

13.41

67.05

   
         

301.14

 

 

34% of budget

Total Handyman

             
   

TGM

Grasscutting

Grasscutting

1322.06

220.34

1101.72

 

 

PO206493

     

1322.06

   

65% of budget*

Total Grasscutting

   

 

       
                   

PO20695

 

C&G Cannon

tractor hire

 

300

50

250.00

   

Total Community land

   

300.00

   

72% of budget

                   

PO20694

 

Wave

Water rates

Cemetery

14.46

0.00

14.46

   

Total Cemetery

   

14.46

       
                   

* 20/21 budget

             
                   

PROPOSED by Cllr Speed, SECONDED by Cllr Corbould, carried UNANIMOUSLY

  1. To consider AGAR Section 1.Annual Governance Statement;

PROPOSED by Cllr Webb, SECONDED by Cllr Darby, because of technical issues Cllr Waddington was recorded as an abstention remainder of Cllrs voted in FAVOUR of the proposal.

  1. To approve the AGAR  Accounting Statements by resolution

PROPOSED by Cllr Webb, SECONDED by Cllr Darby, because of technical issues Cllr Waddington was recorded as an abstention remainder of Cllrs voted in FAVOUR of the proposal.

  1. To ensure the Accounting Statements are signed and dated by the person presiding at the meeting at which that approval is given.

     

Because of Covid 19 restrictions forms to be signed Friday 24th July 2020

 

28-2020/21  Planning matters To note any approved applications received and to consider any planning applications and decide any comments that the Council wishes to make.  

APPLICATION REFERENCE NO:  141366

PROPOSAL:  Planning application for a side extension.        

LOCATION:   Highcroft Highthorpe Southrey Lincoln LN3 5TB

APPLICATION TYPE:          Householder Application

APPLICATION CATEGORY:          Householder Development

No comments to be made.

 

APPLICATION REFERENCE NO:  141207

PROPOSAL:  Planning application to erect 1no. single storey dwelling. Replacing outline planning permission 138919.       

LOCATION:   Land at Sudtrie Cottage High Thorpe Southrey Lincoln LN3 5TB

APPLICATION TYPE:          Full Planning Application

APPLICATION CATEGORY:          Minor - Dwellings

 

 

APPLICATION REFERENCE NO:  141184

PROPOSAL:  Planning application for a bunded 'B8' warehouse with loading canopy, service yard, fork lift truck charging bay and exit road.       

LOCATION:   Land adj to Reeves Business Park Horncastle Road Bardney  LN3 5SU

APPLICATION TYPE:          Full Planning Application

APPLICATION CATEGORY:             Major - Manufacture/Storage/Warehouse

Comments already submitted. Meeting asked to recommend that planning application goes before Full Planning Committee.

 

 APPLICATION REFERENCE NO: 141135

PROPOSAL:  Planning application for alterations, to include extension to existing office and replacement of flat roof with pitched roof.       

LOCATION:   Unit 1, Mill Yard Station Road Bardney Lincoln LN3 5UD

APPLICATION TYPE:          Full Planning Application

APPLICATION CATEGORY:          Minor - all others

Previous comments to be resubmitted.

 

APPLICATION REFERENCE NO:  141074

PROPOSAL:  Planning application to erect 2no. general purpose agricultural buildings and 2no. silos       

LOCATION:   Red Hog Pastures Main Street Apley Market Rasen

APPLICATION TYPE:          Full Planning Application

APPLICATION CATEGORY:          Minor - all others

Previous comments to be resubmitted.

 

APPLICATION REFERENCE NO:  140888

PROPOSAL:  Planning application to erect two storey extension       

LOCATION:   Westcroft 102 Abbey Road Bardney Lincoln LN3 5XD

APPLICATION TYPE:          Household Application

APPLICATION CATEGORY: Householder Development

No comments to be made

29-2020/21  Co-option To consider application to join Bardney Group Parish Council.

Meera Chauhan gave reasons why she would like to join the Council.

No questions raised by Councillors.

PROPOSAL  Meera Chauhan be co-opted on to the Council

PROPOSED by Cllr Webb, SECONDED by Cllr Shaw, carried UNAMIMOUSLY

As meeting was held remotely, Cllr Chauhan will sign the relevant paperwork at a later date. Cllr Chauhan was invited to formerly join the remainder of the meeting and to take part in discussions.

30-2020/21  To consider adoption of revised Cemetery Terms and Conditions.  To consider adoption of revised Cemetery Terms and Conditions including amendments to use of grave diggers.

PROPOSED by Cllr Darby, SECONDED by Cllr Corbould, carried UNANIMOUSLY

31-2020/21  To consider implementing the Clean Neighbourhoods and Environment Act 2005.

Cllr Webb asked the meeting to agree in principle to the Council looking at ways in which fly tipping and dog fouling occurring in the village could be prevented.

 How this could be administered would be looked at the next full council meeting

PROPOSED by Cllr Darby, SECONDED by Cllr Cluett, carried UNANIMOUSLY

32-2020/21  To consider carrying out a Traffic survey.  To consider carrying out a traffic survey at known problem points in all the villages.

PROPOSED by Cllr Webb, SECONDED by Cllr Papworth, carried UNANIMOUSLY

33-2020/21  To consider request for resurfacing the cycle path.  To consider petitioning LCC highways to resurface the cycle path.

Council would approached Sustrans direct to see if there were any plans to repair the cycle path.

PROPOSED by Cllr Corbould, SECONDED Cllr Darby, carried UNANIMOUSLY

34-2020/21  To receive report from the BGPC representative on the Bardney Village Hall Committee in relation to actions to address the anti-social behaviour issues. To receive an update from Cllr Newlove, BGPC representative on Bardney Village Hall committee.

This item would be deferred to the next meeting as Cllr Newlove was not in attendance.

34-2020/21  Establishment – to resolve to go into closed session in accordance with Public Bodies (Admissions to Meetings) Act 1960 to discuss the following matters.  A separate meeting ID and password will be provided to councillors.

PROPOSED by Cllr Webb, SECONDED by Cllr Speed, carried UNANIMOUSLY      

35-2020/21  To consider proposals from the Personnel and Review Committee.

36-2020/21  To approve date and time of next meeting TBA in September.

Cllr Webb would like to leave this date flexible.  This would allow the date to be altered within reason if the restrictions change in relation to Coronavirus.   Council would then be able to meet in person.