Draft Minutes from the meeting of the Parish Council on Thursday 18th February 2021.
In accordance with The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, the meeting will take place remotely using the Zoom platform

 

Councillors Present:

Cllr Webb - Chair                                        Anna Lawson - Clerk and RFO                               

Cllr Darby - Vice Chair                                Pauline Fry - Administrative Assistant                                                   

Cllr Papworth                                                               

Cllr Waddington

Cllr Shaw

Cllr Speed

Cllr Cluett

Cllr Chauhan

Public session of the meeting commenced at 7.00pm

No members of the public attended.

No requests had been received by the Clerk for permission to record, video or take photos of the Council meeting, therefore the only recording which would take place was the one undertaken by the Parish Council themselves.

119-2020/21  Apologies for Absence. To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting. 

None

120-2020/21  To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Member’s Register of Interests.

Cllr Darby, Cllr Cluett and Cllr Corbould

121-2020/21  To receive and consider any dispensation requests on agenda items and decide whether they are to be granted.

Cllr Darby, Cllr Cluett and Cllr Corbould for item 129-2020/21

122-2020/21  To approve as a correct record the notes of the meeting held on 21st January 2021. To authorise the Chair to sign the official minutes.

PROPOSED Cllr Chauhan, SECONDED Cllr Speed, carried UNANIMOUSLY

123-2020/21  To receive and consider a report from the Chairman of the Council.

An additional meeting may be needed before the next full council meeting in March to discuss the issue of office accommodation. Also, to allow councillors to generate ideas on ways in which they can best support parishioners

124-2020/210  To receive and consider a report from the Clerk to the Council on any outstanding matters and correspondence received since the meeting of 21st January 2021.

Have formally written to the internal auditor and asked him to carry out the next audit.

John has been quoted circa £105 for wild flower seed.  He has proposed planting it on an old allotment plot near the cemetery, as that way the flowers can be established in a protected area and then transferred in a couple of years to specific places within the woodland walk.  The idea is that this is an ongoing project.

Update on Asset of Community Value;

  • Granted - St Francis RC Church
  • Granted - Footpath between Wragby Rd and Harvey Kent Gardens
  • Refused - Track off Horncastle Rd.  Reason - access to properties and land (NB there are no properties in the vicinity)
  • Refused - Common Lane.   Reason - access to properties and land

WLDC Pre planning consideration.  WLDC have replied back asking for drawings at 1:1250 scale, however we are struggling to be able to supply this due to lack of access to suitably skilled people.

Highly likely that the planning application for land off Saxon Way will be heard by the Planning Committee, however there was a meeting between the developer and the Planning Officer at the end of January, however the minutes have not been made available or publicised.  BGPC have asked to receive a copy but as yet no response has been received.

This week I found a couple carrying out unauthorised work in the cemetery.  The couple who was identified were carrying a rake and other gardening items.  This kind of activity has serious implications;

  • Insurance.  Any resulting accident would not be covered by the insurance as the work was unauthorised.
  • Gardening work in the Cemetery is strictly forbidden due to potential for illegal burial of ashes which
    • Could require exhumation
    • Result in criminal charges in accordance with the Burials Act.
  • BGPC cannot accept any claim of damage against the grasscutter if rogue residents are carrying out own work.

This is not the first time that this conduct has been discovered in the Cemetery and as such BGPC need to advise residents that the Cemetery is public facility bound by rules and regulations and not a community garden.

Also, WLDC are currently not responding to any queries or questions raised by BGPC.  Trying to contact LALC with the aim to consulting NALC over this issue and lack of service.

125-2020/21 Financial matters:

To approve the bank reconciliation statement for January 2021.

Bank Reconciliation for January 2021 as at 31.01.21

Balance as at 01.01.21 £62,550.82

                  
Cemetery                                                  29.00
Handyman                                              485.28
Misc                                                          17.41                

Total income £531.69


Admin                                                      714.49
Salaries                                                  4023.92
Handyman                                                  75.11
Cemetery                                                    14.36
Village                                                           5.15

Total expenditure £4833.03

                                          

Balance as at 31.12.20£58,249.48

Less cheques

PROPOSED Cllr Corbould, SECONDED Cllr Speed, carried UNANIMOUSLY
 

  1. To ratify payments of accounts, salaries, BACS payments & payments already made for February 2021.

 

Payment Ratification February 2021

         
         

value

VAT

ExVAT

% of budget*

B/P

 

Wages and NI

January

Salaries

4023.92

0.00

4023.92

 

 

Total Office/Salaries

   

 

 

 

105% of budget^

                   

PO20762

 

LALC

Membership

Admin

475.13

0.00

475.13

 

 

Total Admin

   

475.13

   

59% of budget

                   

PO20757

 

Fuelcard

Fuel

Handyman

21.86

3.64

18.22

   

PO20760

 

Fuelcard

Fuel

Handyman

15.42

2.57

12.85

   

PO20754

 

E-Quip

wheels

Handyman

20.38

3.40

16.98

   

PO20755

 

E-Quip

Thinners, saw

Handyman

223.00

37.27

185.73

   

PO20756

 

E-Quip

Screws

Handyman

34.25

5.71

28.54

   

PO20756

 

E-Quip

Butane

Handyman

56.34

5.92

50.42

   

PO20761

 

Les Waters

Repairs and Benches

Handyman

120.00

20.00

100.00

   

Total Handyman

   

491.25

 

 

68% of budget

               

 

 

PO20753

 

Wayne Francis

Clock Restoration

Grant

155.00

0

155.00

   

Total Grant

     

100.00

   

25% of budget

                   

PO20758

 

Nik Baker

Grave Digging

Cemetery

250.00

0

250

 

 

Total Cemetery

   

250.00

   

38% of budget

                   
                   

^ Cost offset from WPC contribution

           
                   

PROPOSED Cllr Waddington, SECONDED Cllr Speed, carried UNANIMOUSLY

Chairman asked the Clerk to contact LALC regarding yearly subscription.  Payment to be withheld until next meeting when a response from LALC should have been received.

126-2020/21  Planning matters To note any approved applications received and to consider any planning applications and decide any comments that the Council wishes to make. 

No planning matters to discuss

127-2020/21  Ward Reports To receive ward reports from council members

Cllr Bates – potholes along Abbey road.

These have been reported and listed on ‘fix my street’

Cllr Waddington – cyclist riding on footpath along Station Road

Council to look at obtaining signs from police regarding riding on footpaths.

Cllr Darby – signage outside the Heritage Centre

Clerk will contact LCC to request that signs be removed.

Cllr Papworth – traffic travelling along Queen Street

Cllr Papworth to research options which could help the situation.

Cllr Chauhan – electric charging points for the village.

Council to find out information regarding electric charging points.

Cllr Corbould – state of roads and verges in Stainfield, flooding issues in Stainfield.  Repairs to houses in Stainfield and the discovery of bats which is affecting the repairs.

These have all been dealt with by the Clerk.

Cllr Cluett – body of water left unfenced on Chestnut Homes estate.

Clerk has spoken to planning enforcement at WLDC who have been out to investigate the matter.  They have informed BGPC that there is issue with the body of water having no fencing around it.

Cllr Shaw – Incident involving handyman litter picking.

Clerk contacted the neighbouring parish and they were happy that the handyman had carried out the litter picking.

Cllr Shaw suggested the parish council to look at the possibility of employing an apprentice.

128-2020/21  To consider grant application.  To consider grant applications received

Grant application for £50 approved.

PROPOSED Cllr Webb, SECONDED Cllr Chauhan, Cllr Cluett ABSTAINED, the remaining councillors voted in FAVOUR

129-2020/21  To consider amendments to the Allotment tenancy Agreement 

PROPOSED Cllr Speed, SECONDED Cllr Corbould, carried UNANIMOULSY

130-2020/21  To consider date for the Annual Parish Meeting and decide the format

A provisional date of 20.5.21 has been set for Annual Parish meeting.  The format of the meeting will be discussed at the next full council meeting.

131-2020/21  To receive update on St Oswald Feast

Cllr Darby and Cllr Chauhan along with ALS will set up a working party to organise an event for the parishes of Bardney to celebrate St Oswald’s day.

132-2020/21  To receive update on submission to Local Council Award Scheme

BGPC have submitted an application for the Foundation stage of the award.

133-2020/21  To receive update on closure of the FX/Equals card.

This card has been cancelled.

134-2020/21  Establishment – to resolve to go into closed session in accordance with Public Bodies (Admissions to Meetings) Act 1960 to discuss the following matters.  A separate meeting ID and password will be provided to councillors.     

PROPOSED Cllr Webb, SECONDED Cllr Shaw, carried UNANIMOUSLY

135-2020/21  To receive update on complaints to the Monitoring Officer

136-2020/21  To consider nominations for the Rogers Shield

137-2020/21  To approve date and time of next meeting 18th March 2021.  Date agreed

 

Meeting closed at 8.40pm