Minutes from the meeting of the Parish Council on Thursday 21st January 2021.
In accordance with The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, the meeting will take place remotely using the Zoom platform

 

Councillors Present:

Cllr Webb - Chair                                        Anna Lawson - Clerk and RFO                               

Cllr Darby - Vice Chair                                Pauline Fry - Administrative Assistant                                                   

Cllr Papworth                                                               

Cllr Waddington

Cllr Shaw

Cllr Speed

Cllr Cluett

Cllr Chauhan

 

Public session of the meeting commenced at 7.00pm

No members of the public

No requests had been received by the Clerk for permission to record, video or take photos of the Council meeting, therefore the only recording which would take place was the one undertaken by the Parish Council themselves.

98-2020/21  Apologies for Absence. To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting. 

No apologies received.

99-2020/21  To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Member’s Register of Interests.

No declarations received.

100-2020/21  To receive and consider any dispensation requests on agenda items and decide whether they are to be granted.

No dispensations required.

101-2020/21  To approve as a correct record the notes of the meeting held on 19th November 2020. To authorise the Chair to sign the official minutes.

PROPOSED Cllr Darby, SECONDED Cllr Speed, carried UNANIMOUSLY

102-2020/21  To receive and consider a report from the Chairman of the Council.

Further matters from Chairman’s report will be discussed during the closed session.

Thanks to Cllr Darby and Clerk for all the work they carried out on a recent planning matter.

Thanks to HfHC for the use of their minibus to transport residents for their COVID injections.

103-2020/210  To receive and consider a report from the Clerk to the Council on any outstanding matters and correspondence received since the meeting of 19th November 2020.

The minibuses that were arranged to transport elderly residents to Louth Hospital for their COVID injection was a great success.  All the recipients were very grateful and the Doctors surgery were delighted that it had helped relieve demand for the Astra Zenica vaccine which is in short supply.  HfHC were very helpful as well and have been formally thanked.  Huge thanks must also go to Patrene Webb for her assistance.

Bardney Surgery have tried to contact everyone who is over 80 years and eligible for their COVID vaccination.  If you encounter anyone who has not been vaccinated and has problems accessing transport, please get in touch and we will liaise with the surgery again.  The vaccination will also be rolled out to the 75 to 80 year group.

Wragby Parish Council have set in place a Standing Order to pay BGPC £270 per month to cover John’s costs and we will then calculate the actual cost every 4 months.  This will save us chasing WPC for payment of the invoice as well as our invoice processing time and costs.

Drug taking has been spotted in the Cemetery and reported to the police.

Must report Nigel Bradbury is no longer a councillor as he has fallen foul of the six month rule.  He was notified at the beginning of December.

Emergency funding is available to help those struggling with purchasing white goods and essential items.  BGPC have the capacity to refer residents on to this scheme.

There has been minor flooding in Stainfield and we have received a request for additional sandbags.  John has dropped some off this afternoon.

We had received warnings about potential flooding earlier this week however this has been stood down today.

I would like to take this opportunity to thanks Rev David Bartlett for his support and assistance over the last 12 months.  Rev Bartlett is leaving at the end of this month however he has been very helpful during the COVID crisis as information was more forthcoming from the Church than local Govt in relation to changes in legislation.

This afternoon we have had to issue sandbags to residents in Stainfield due to minor flooding.

104-2020/21 Financial matters:

  1. To approve the bank reconciliation statement for November 2020.

Bank Reconciliation for November 2020 as at 30.11.20

Balance as at 01.11.20 £71,960.43

  •                               
    Cemetery                                                                  1209.00
    Handyman                                                       215.28
    VAT Rebate                                                     846.68
    Miscellaneous                                                    25.00                

Total income £2295.96


  • Admin                                                        971.66
    Salaries                                                    4174.62
    Handyman                                                   25.75
    Grant                                                          86.00
    Village                                                            3.84
    Community land                                        120.00

 

Total expenditure £5762.01

Balance as at 30.11.20£68,494.38

PROPOSED Cllr Webb, SECONDED Cllr Shaw, carried UNANIMOUSLY

 

  1. To approve the bank reconciliation statement for December 2020

Bank Reconciliation for December 2020 as at 31.12.20

Balance as at 01.1.20 £68,494.38

  •                                           
    Cemetery                                                                  29.00
    Handyman                                                              489.12
    Allotments                                                                40.00                    

                                                      Total income £558.12


  • Admin                                                                   269.70
    Salaries                                                              4065.53
    Handyman                                                            436.39
    Cemetery                                                              600.00
    Grasscutting                                                        1130.06

                                          Total expenditure £6501.68

              Balance as at 31.12.20                                         £62,550.82

  PROPOSED Cllr Webb, SECONDED Cllr Speed, carried UNANIMOUSLY

 

 

  1. To ratify payments of accounts, salaries, BACS payments & payments already made for January 2021.

Payment Ratification December 2020 & January 2021

     
         

Value

VAT

ExVAT

% of budget*

B/P

 

Wages and NI

December

Salaries

4174.62

0.00

4174.62

 

 

Total Office/Salaries

   

 

 

 

95% of budget

                   

PO20736

 

Printerland

Printer ink

Admin

255.16

42.53

212.63

 

 

PO20741

 

Viking

soap PPE

Admin

24.25

0.00

24.25

   

PO20745

 

Viking

office supplies

Admin

36.31

6.05

30.26

   

PO20752

 

LCC

Rent

Admin

600.00

0.00

600.00

   

Total Admin

   

915.72

   

54% of budget

                   

PO20739

 

Fuelcard

Fuel

Handyman

14.05

0.00

14.05

   

PO20738

 

Toby Clowes

Tyres

Handyman

120.00

20.00

100.00

   

PO20742

 

E-Quip

supplies

Handyman

67.80

11.31

56.49

   

PO20743

 

E-Quip

screws, drill bits

Handyman

63.10

10.52

52.58

   

PO20744

 

Greenstripe

Machinery repairs

Handyman

51.44

8.57

42.87

   

PO20748

 

Greenstripe

trimmer repairs

Handyman

15.00

2.50

12.50

   

PO20749

 

Greenstripe

trimmer repairs

Handyman

21.50

3.58

17.92

   

PO20747

 

Charles Hill

Chainsaw/oil

Handyman

38.61

6.44

32.17

   

Total Handyman

   

391.50

 

 

57% of budget

               

 

 

PO20737

 

TGM

Grasscutting

Grasscutting

1322.06

188.34

1101.72

119% of budget*

Total Grasscutting

   

1130.06

       
               

 

 

PO20750

 

E.On

Lights

Village

5.15

0.00

5.15

10% of budget*

Total Village

   

2.15

       
         

 

       

PO20740

 

GG G Cannon

Tractor Hire

Comm Land

100.00

20

80.00

145% of budget^^

Total Community land

   

100.00

       
                   

PO20746

 

Nik Baker

Grave Digging

Cemetery

600.00

0

600

31% of budget

PO20751

 

WAVE

Water

Cemetery

14.36

0

14.36

   

Total Cemetery

   

614.36

   

32% of budget

                   

* 2019/2020 & 20/21 budget

           
                   

^ Cost to be split between BGPC, TGM and SVH

         
                   

^^ purchased using WLDC grant funding

         
                   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PROPOSED Cllr Webb, SECONDED Cllr Speed, carried UNANIMOUSLY

 

  1. Budget proposal for 2021/2022

Revised budget 2021/2022

       
             

Budget Heading

Budget

Proposed

 

 

 

 

2020/2021

Revised Budget

   

 

           

Salaries

 

38

42

 

   

 

     

 

 

 

Admin

 

10

12

 

   

(Office)

     

 

   

Village

 

2

0.5

 

   

Allotments

1

1

* ring fenced

 

Community land

2

1.5

     

Highways

 

3

0.5

 

   

Grasscutting

10

10

     

Grants

 

2

2

     

Grant S137

0.5

N/A

     

Cemetery

4

1

* ring fenced

 

Events

 

0.5

2

     

H & S

 

0.5

0.5

     

Councillor training

0.3

0.3

     

Staff training

0.3

0.3

     

Handyman Maintenance

4.5

6

     

Handyman Equipment

3

1

*equipment repairs

 

Pension

 

0

0.5

     

Total

 

81.6

81.1

     

 

 

 

 

 

 

 

             

In addition

 

 

 

   

Precept received

 

68135

-10.82%

   

(incl grants and donation WLDC)

 

 

   

Carry over from 20/21

 

33000

 

   

Total as at 01.04.21

 

101135

 

   

Minus

     

 

   

Proposed revised budget

 

81100

 

   

Ring fenced operating cost

 

20000

 

   

(3 months)

   

 

   

Contingency

 

0.00

 

   

Expenditure total

 

0

 

   

Remainder

 

-135.00

 

   

 

 

 

 

 

   

PROPOSED Cllr Webb, SECONDED Cllr Darby, carried UNANIMOUSLY

 

  1. Confirm Precept

Revised options following WLDC Band D calculations

   
               

Based on

   

17%

 

14%

 

10.82%

               

Precept received

 

71955

 

70100

 

68135

(incl grants and donation WLDC)

     

 

Carry over from 20/21

33000

 

33000

 

33000

Total as at 01.04.21

 

104955

 

103100

 

101135

Minus

           

 

Proposed revised budget

83100.00

 

83100.00

 

83100.00

Ring fenced operating cost

20000.00

 

20000.00

 

20000

(3 months)

         

 

Contingency

 

0.00

 

0.00

 

0

Expenditure total

 

0

 

0.00

 

0

Remainder

 

1855.00

 

0.00

 

-1965

               

 

PROPOSED Cllr Webb, SECONDED Cllr Corbould,

 carried UNANIMOUSLY

 

  1. To approve Asset register

Register is available to view at the Parish Office and on the BGPC website.

PROPOSED Cllr Webb, SECONDED Cllr Waddington, carried UNANIMOUSLY

105-2020/21  Planning matters To note any approved applications received and to consider any planning applications and decide any comments that the Council wishes to make. 

Cllr Webb declared an interest in a planning application 142033

Cllr Darby chaired the meeting when discussion was held on this planning matter.

 APPLICATION REFERENCE NO: 142033

 PROPOSAL: Planning application for proposed office extension.  

 LOCATION:  Unit 2 Alma Martin Way Bardney Lincoln LN3 5TF

 APPLICATION TYPE:         Full Planning Application

 APPLICATION CATEGORY:         Minor - all others

  No objections to this planning application.

 

APPLICATION REFERENCE NO:  142046

PROPOSAL:  Planning application for proposed single storey 2 bed detached                  dwelling and associated parking/turning facilities       

LOCATION:   Land to rear of 29 - 33 Silver Street Bardney  LN3 5SS

APPLICATION TYPE:          Full Planning Application

APPLICATION CATEGORY:          Minor – Dwellings

 No objections to this planning application.

 APPLICATION REFERENCE NO: 142051

  PROPOSAL:            Planning application to erect 1no. dwelling.        

  LOCATION: Land At Abbey Road Bardney Lincolnshire LN3 5XA

  APPLICATION TYPE:        Full Planning Application

  APPLICATION CATEGORY:        Minor – Dwellings

Planning application already decided by WLDC Planning Committee

 

APPLICATION REFERENCE NO:  142116

PROPOSAL:  Planning application for a two storey side extension.        

LOCATION:   39 Wragby Road Bardney Lincoln LN3 5XR

APPLICATION TYPE:          Householder Application

APPLICATION CATEGORY:          Householder Development

No objections to this planning application

 

APPLICATION REFERENCE NO:  142136

PROPOSAL:  Planning application for two storey extension        

LOCATION:   Brentwood Horncastle Road Bardney Lincoln LN3 5SU

APPLICATION TYPE:          Householder Application

APPLICATION CATEGORY:          Householder Development

No objections to this planning application

Clerk presented details of planning application received after agenda had been compiled.

Planning Application Number: 142217

Description of proposal:
Planning application to remove existing annexe and erect replacement, and erection of stables.

Application type: Full Planning Application

Location of proposal:
Cereals House, Bardney Road, Goltho, Market Rasen, Lincolnshire, LN8 5JE

No objections to this planning application.

 

APPLICATION REFERENCE NO:  141184

PROPOSAL:  Planning application for a bunded 'B8' warehouse with loading canopy, service yard, fork lift truck charging bay and exit road.       

LOCATION:   Land adj to Reeves Business Park Horncastle Road Bardney  LN3 5SU

APPLICATION TYPE:          Full Planning Application

APPLICATION CATEGORY:          Major - Manufacture/Storage/Warehouse

Comments regarding this application have already been made.

The meeting was made aware of information that was either incorrect or had been missed off the decision notice sent out by WLDC planning office.

 

APPLICATION REFERENCE NO:  141033

PROPOSAL:  Outline planning application to erect 6no. dwellings with access and layout to be considered and not reserved for subsequent applications       

LOCATION:   Land adj 15 Abbey Road Bardney  LN3 5XA

APPLICATION TYPE:          Outline Planning Application

APPLICATION CATEGORY:          Minor - Dwellings

The meeting was made aware of amendments that have been made to this planning application which had been discussed at a previous full council meeting.

 

APPLICATION REFERENCE NO:  141702

PROPOSAL:  Planning application for the siting of 69no. single storey modular park homes for over 55s       

LOCATION:   Land off Saxon Way Bardney Lincs LN3 5XW

APPLICATION TYPE:          Full Planning Application

APPLICATION CATEGORY:          Major – Dwellings

This planning application had been discussed at a previous full council meeting.  Further information was shared with the meeting.  Clerk to contact planning officer and NHS England.

 

106-2020/21  To consider received submissions for the Grasscutting Tender To consider prices and submissions from businesses applying for the three year grasscutting tender.

Proposal to accept tender C

PROPOSED Cllr Darby, SECONDED Cllr Waddington, Cllr Shaw ABSTAINED, the remaining Councillors voted in FAVOUR.

 

107-2020/21  To consider offer of a strip of land.  To consider whether to accept a strip of land in Bardney and maintenance of public bench.

PROPOSAL to adopt the plot of land if offered to BGPC

PROPOSED Cllr Darby, SECONDED Cllr Shaw, carried UNANIMOUSLY

 

108-2020/21  To consider applying to register the footpath between Harvey Kent Gardens and Wragby Rd as a Public Right of Way. 

Proposal to contact LCC to have the public right of way between Harvey Kent Gardens and Wragby Rd put back on the register.

PROPOSAL Cllr Webb, SECONDED Cllr Corbould, Cllr Speed had a technical issue s was unable to vote.   The remaining Cllrs voted in FAVOUR of the proposal.

 

109-2020/21  To consider draft design for the new look Limewoods magazine

Item deferred to the full council meeting being held in March 2021.

 

110-2020/21  To consider Allotment rent for 2021/2022

PROPOSAL to increase the annual rent for an allotment to £33.00.

PROPOSED Cllr Webb, SECONDED Cllr Corbould, carried UNANIMOUSLY  

 

111-2020/21  To consider Cemetery fees for 2021/2022

PROPOSAL to reduce the Exclusive Right of Burial lease from 99 years to 50 years.  Interment fees to remain unchanged.

PROPOSAL Cllr Webb, SECONDED Cllr Cluett, Cllr Shaw ABSTAINED, Cllr Waddington AGAINST, remaining Councillors voted in FAVOUR.      

 

112-2020/21  To consider future site for the Parish Office following Lincolnshire Fire and Rescue request.

Various options are being identified as possible sites for the Parish Office to move to when the office lease at Bardney Fire Station comes to an end.

PROPOSAL to apply for pre planning application for the office space within the village.

PROPOSED Cllr Webb, SECONDED Cllr Corbould, carried UNANIMOUSLY

 

113-2020/21  To consider re-instating St Oswald’s Feast.

The Council wish to run an annual event which would bring together local businesses and residents and celebrate St Oswald’s day which is in August.  As time is short for it to go ahead this year, a working party would be set up to organise an event for next year.

PROPOSAL To set up a working party to organise an annual celebration to held annually in August.

PROPOSED Cllr Webb, SECONDED Cllr Darby, carried UNANIMOUSLY

 

As the meeting had gone over the time allowed the Chairman proposed that the meeting should continue so the remaining items could be dealt with.

PROPOSAL carried UNANIMOUSLY

 

114-2020/21  To consider paying the Grant for the Stainfield Clock maintenance early.

Council does not need to vote on this as payment should be made for the maintenance of the clock at Stainfield.

 

115-2020/21  Councillor Ward Reports

Deferred until next full council meeting.  If there are items that need to be addressed please contact with the Chairman or the Clerk.

 

116-2020/21  Establishment – to resolve to go into closed session in accordance with Public Bodies (Admissions to Meetings) Act 1960 to discuss the following matters.  A separate meeting ID and password will be provided to councillors.     

PROPOSAL to go into closed session.

PROPOSED Cllr Webb, SECONDED Cllr Shaw, carried UNANIMOUSLY

118-2020/21  To approve date and time of next meeting 18th February 2021.

Meeting closed at 9.45pm