Notes from Full Council Meeting 19thNovember 2020

Draft Minutes from the meeting of the Parish Council on Thursday 19th November 2020.
In accordance with The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, the meeting will take place remotely using the Zoom platform

Councillors Present:

Cllr Webb - Chair                                        Anna Lawson - Clerk and RFO                               

Cllr Darby - Vice Chair                                Pauline Fry - Administrative Assistant                                                   

Cllr Papworth                                                               

Cllr Waddington

Cllr Shaw

Cllr Speed

Cllr Cluett

Cllr Bates

Cllr Chauhan

 

Public session of the meeting commenced at 7.00pm

No members of the public

No requests had been received by the Clerk for permission to record, video or take photos of the Council meeting, therefore the only recording which would take place was the one undertaken by the Parish Council themselves.

The meeting commenced at 7.05pm

 

81-2020/21  Apologies for Absence. To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting. 
None received

82-2020/21  To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Member’s Register of Interests.
Cllr Cluett for item 95
Cllr Webb for planning application 141135
 

83-2020/21  To receive and consider any dispensation requests on agenda items and decide whether they are to be granted.
Cllr Cluett for item 95 granted
Cllr Webb did not request dispensation

84-2020/21  To approve as a correct record the notes of the meeting held on 15th October 2020. To authorise the Chair to sign the official minutes.
PROPOSED Cllr Speed, SECONDED by Cllr Waddington, carried UNANIMOUSLY by Councillors who were present at the meeting.

85-2020/21  To receive and consider a report from the Chairman of the Council.
Chairman has been busy supporting residents with an ongoing planning issue.
Thanks to all who attended the Remembrance Day Service in the village. Thanks also to Cllr Darby, Cllr Shaw and Cllr Corbould who laid wreathes on behalf of the Council and residents of Bardney, Apley, Stainfield and Southrey.

86-2020/210  To receive and consider a report from the Clerk to the Council on any outstanding matters and correspondence received since the meeting of 15th October 20.
The Woodland Trust are still offering free trees.  Any application would be for delivery in March.  Is this something that we should take up?

Christmas Lights.  As this year has been so awful, there is a push to light up villages.  We do not currently decorate the three trees on the mound, perhaps it would be an idea to place battery powered lights on the trees.  20m of warm white lights can be purchased for about £13 (in VAT).  They take 3AA batteries and have automatic timers for 6 hours per day.

Funding grants are available to support groups during the COVID period. 

The Post Box at Southrey has been removed.  The original one was situated on private land and the land owner did ask for it to be removed.  However, it appears that the Royal Mail procedures were not adhered to and no notification was made or replacement instigated, prior to the removal.  Fortunately, we have a contact with the PR dept who has kindly to look into the situation.  In the meantime, we have managed to contact the Collection Manager at Royal Mail who is aware of the situation and the urgency of implementing the replacement.  A member of LCC Highways has also offered to liaise with the Royal Mail manager to expedite the approval process.

Remembrance Day.  Wreath laying at the grave of Frank Crowther went well.  Remembrance Day wreath laying at Southrey and Stainfield went well.  The event on the Village Green was much larger than advised and there was an illegal road closure despite advice that it would not take place.  The Village Green and War Memorial belong to BGPC and as such we are legally responsible for any event taking place.  Many thanks go to all those who represented the council at these events.

Southrey Bus up date.  Cllr Shaw has been taking up the issue and it transpires that the Chestnut Homes grant funding was provided to LCC and not PC Coaches contrary to the information previously provided to BGPC.   The request by PC Coaches to remove the Southrey stop was approved by LCC in June and the agreement was to wait until Washingborough Rd had re-opened.  However there has not been an explanation as to why this was not announced until a week before the change was implemented.  BGPC have been informed that there will be a new route added to Bardney, which would be fantastic, however it appears that a) it may be rerouting off other routes rather than creating new ones, b) may be restricted due to legalities of the s106 funding of the number 10 route c) may simply benefit Cherry Willingham and not Bardney.

Over winter John will be carrying out repainting of all the benches in our area.  There are quite a few and it must be noted that the cemetery benches have a different shade of green to the others in the villages.

We also need to complete the wooden fencing on the Playing Field side of the Cemetery.  The wood costs are coming in at just over £200 (£214 Equip, £203 ID Fencing) plus there is the cost of post crete, screws and Lez Waters time to assist John.  However, we will need to purchase the wood quickly as the cost of wood is going to go up due to Lockdown and Brexit.

BGPC have received £708 of CIL money against two planning applications, unfortunately WLDC have not, as yet, advised which properties this funding has come from.  BGPC need to use this money to benefit the community.

We are legally missing a footpath in Bardney!  It was still in existence in June/July this year but has now disappeared.

87-2020/21 Financial matters:

  1. To approve the bank reconciliation statement for October 2020.

    Bank Reconciliation for October 2020 as at 31.10.20

    Balance as at 01.10.20                                                                                   £79566.11                                         

    Income                                                   
    Cemetery                                                      79.00
    Handyman services                                     322.92
    Allotment                                                      55.00
    Miscellaneous                                             708.62                            

    Total income                                                                           £1165.54

    Expenditure
    Admin                                                        761.58
    Salaries                                                    4193.22
    Handyman                                                  124.20
    Grasscutting                                             2644.12
    Cemetery                                                     13.36
    Village                                                           5.15
    Community land                                      1029.59

    Total expenditure                                                                 £8771.2

    Balance as at 31.10.20                                                                                   £71960.43                                                                                                                                                      
     

    PROPOSED by Cllr Darby, SECONDED by Cllr speed, carried UNANIMOUSLY

     

  2. To ratify payments of accounts, salaries, BACS payments & payments already made for November 2020.

Payment Ratification October 2020

         
         

value

VAT

ExVAT

% of budget*

B/P

 

Wages and NI

October

Salaries

4193.22

0.00

4193.22

 

 

Total Office/Salaries

   

 

 

 

85% of budget

                   

PO20730

 

PKF Littlejohn

Audit

Admin

360.00

60.00

300.00

 

 

PO20734

 

NAC

Membership

Admin

172.80

28.20

144.60

   

Total Admin

   

532.80

   

45% of budget

                   

PO20728

 

Fuelcard

Fuel

Handyman

20.91

4.33

16.58

   

PO20733

 

Fuelcard

Fuel

Handyman

25.75

4.29

21.46

   

Total Handyman

   

46.66

 

 

48% of budget

                   

PO20727

 

TGM

Grasscutting

Grasscutting

1322.06

220.34

1101.72

 

 

Total Grasscutting

   

1322.06

   

108% of budget*

                   

PO20732

 

RBL

Wreaths

Grant

86.00

0.00

86.00

 

 

Total Grant

     

86.00

   

17% of budget*

         

 

       

PO20731

 

A&C Stubbs

Hedge Trimming

Village

384.00

64

320.00

   

Total Allotments

   

384.00

   

56% of budget^

                   

PO20730

 

GG G Cannon

Tractor Hire

Comm Land

100.00

20

80.00

   

Total Community land

   

100.00

   

140% of budget^^

                   

PO20735

 

Mrs Melville

Refund ERB

Cemetery

6.00

0

6

   

Total Cemetery

   

6.00

   

0.9% of budget

                   

* 2019/2020 & 20/21 budget

           
                   

^ Cost to be split between BGPC, TGM and SVH

         
                   

^^ purchased using WLDC grant funding

         
                   

PROPOSED by Cllr Waddington, SECONDED by Cllr Darby, carried UNANIMOUSLY

 

  1. Report from External Auditor following completion of inspection.

    BGPC passed audit inspection

     

  2. Budget proposal for 2021/2022

Proposed budget 2021/2022

   
         

Budget Heading

Budget

Proposed

 

 

2020/2021

Revised Budget

 

       

Salaries

 

38

42

 

 

     

 

Admin

 

10

12

 

(Office)

     

 

Village

 

2

0.5

 

Allotments

1

1

* ring fenced

Community land

2

1.5

 

Highways

 

3

0.5

 

Grasscutting

10

12

 

Grants

 

2

2

 

Grant S137

0.5

N/A

 

Cemetery

4

1

* ring fenced

Events

 

0.5

2

 

H & S

 

0.5

0.5

 

Councillor training

0.3

0.3

 

Staff training

0.3

0.3

 

Handyman Maintenance

4.5

6

 

Handyman Equipment

3

1

*equipment repairs

Pension

 

0

0.5

 

Total

 

81.6

83.1

 

 

 

 

 

 

         

In addition

 

 

 

Precept received

 

61955

 

(incl grants and donation WLDC)

 

 

Carry over from 20/21

 

33000

 

Total as at 01.04.21

 

94955

 

Minus

     

 

Proposed revised budget

 

83100

 

Ring fenced operating cost

 

20000

 

(3 months)

   

 

Contingency

 

0.00

 

Expenditure total

 

950

 

Remainder

 

-8145.00

 

 

 

 

 

 

PROPOSED by Cllr Webb, SECONDED by Cllr Darby, carried   UNANIMOUSLY

 

  1. Estimate Precept

Based on

   

16%

 

13%

 

10%

               

Precept received

 

71955

 

70100

 

68135

(incl grants and donation WLDC)

     

 

Carry over from 20/21

33000

 

33000

 

33000

Total as at 01.04.21

 

104955

 

103100

 

101135

Minus

           

 

Proposed revised budget

83100.00

 

83100.00

 

83100.00

Ring fenced operating cost

20000.00

 

20000.00

 

20000

(3 months)

         

 

Contingency

 

0.00

 

0.00

 

0

Expenditure total

 

0

 

0.00

 

0

Remainder

 

1855.00

 

0.00

 

-1965

Council proposed to submit the estimate based on 16% increase however this will be adjusted down once the Band D Tax figure for 21/22 is made available by WLDC. This figure is still inline with the national average for the precept for Pariah/Town Councils.   

PROPOSED by Cllr Webb, SECONDED by Cllr Speed, carried UNANIMOUSLY

 

88-2020/21  Planning matters To note any approved applications received and to consider any planning applications and decide any comments that the Council wishes to make. 

APPLICATION REFERENCE NO:  141950

PROPOSAL:  Planning application for proposed single storey rear extension        

LOCATION:   47 David Todd Way Bardney Lincoln LN3 5DN

APPLICATION TYPE:          Householder Application

APPLICATION CATEGORY:          Householder Development

Parish clouncil have no objections to this planning application

 

APPLICATION REFERENCE NO:  141945

PROPOSAL:  Planning application for a rear extension        

LOCATION:   51 Silver Street Bardney Lincoln LN3 5XG

APPLICATION TYPE:          Householder Application

APPLICATION CATEGORY:          Householder Development

Parish council to make comments on this application regarding neighbour’s right of access and issues relating to deliveries.

 

Cllr Webb left the meeting as he had interest in the following planning application.

Cllr Darby took over as Chairman.

APPLICATION REFERENCE NO: 141953

Application type: Non-material amendment

Description of proposal:  Application for non-material amendment to planning permission 141135 granted 4 August 2020 - Changes to office area roof.

Location of proposal:   Mill Yard, Station Road, Bardney, Lincoln, Lincolnshire, LN3 5UD

No objections

Chairman returned to the meeting

 

89-2020/21  To consider Asset of Community Value To consider making an application to register identified assets of community value

  • The Roman Catholic Church
  • Common Lane
  • The track between Doctors Lane/Cycle path and Horncastle Road
  • The path between Harvey Kent Gardens and Wragby Road

Proposal put forward to list the land and buildings as Assets of Community Value.

PROPOSED by Cllr Webb, SECONDED by Cllr Darby, carried UNANIMOUSLY

90-2020/21  To consider Lawn Mower Quotes.  To consider quotes to service the Lawson Mower

     

Company

Service details

Price

A

Full service

£500 plus Vat

B

Full service

£200 + parts + VAT

     

Alternatively the Handyman could service the lawnmowe


Proposal to have lawn mower serviced by Company A.

PROPOSED by Cllr Papworth, SECONDED by Cllr Cluett, carried out UNANIMOUSLY

 

91-2020/21  To consider Car Park Quotes.  To consider quotes for creating different car park surface
No quotes received

92-2020/21  To consider draft design for the new look Limewoods magazine
Proposal for Limewoods magazine to become a leaflet 2 times a year and a magazine once a year.  Quotes to be obtained to print and distribute leaflets and bring to meeting in January 2021.

93-2020/21  To consider link with Royal British Legion in relation to Remembrance Day 2021
Proposal to open up dialogue with Royal British Legion with regards to Remembrance Day service 2021.
 
PROPOSED by Cllr Webb, SECONDED by Cllr Darby, carried UNAIMOUSLY

94-2020/21  To consider changes to inhouse grass cutting schedule for 2021. To consider changes to the grass cutting schedule around the closed churchyard.
Proposal The area which is the Council’s responsibility to strim 3 times a year.  The Clerk will contact the Vicar to ask to be informed when the sheep are put into the churchyard for grazing.
PROPOSED by Cllr Webb, SECONDED by Cllr speed, carried UNANIMOUSLY

95-2020/21 To consider proposal by Cllr Cluett to work with Anglian Water to implement scheme to support vulnerable residents.
Cllr Cluett informed the meeting about the new initiative from Anglian Water regarding the Priority Service Register.
PROPOSED by Cllr Darby SECONDED by Cllr Webb, ABSTAINED Cllr Speed and Cllr Cluett, AGAINST Cllr Papworth. Cllrs Chauhan, Shaw, Bates and Waddington voted in FAVOUR

96-2020/21 To consider request from St Lawrence Church to site the crib on the village green.
PROPOSED by Webb, SECONDED by Cllr Cluett, carried UNANIMOUSLY

97-2020/21 To approve date and time of next meeting 21st January 2021.

Meeting date approved.