July 2020 Minutes
Minutes from the meeting of the Parish Council on Thursday 23rd July 2020.
In accordance with The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, the meeting will take place remotely using the Zoom platform.
Councillors Present:
Cllr Webb - Chair Anna Lawson - Clerk and RFO
Cllr Darby - Vice Chair Pauline Fry - Administrative Assistant
Cllr Cluett
Cllr Corbould
Cllr Papworth
Cllr Waddington
Cllr Shaw
Cllr Speed
Public session of the meeting commenced at 7.00pm
One member of the public attended.
No questions asked.
No requests had been received by the Clerk for permission to record, video or take photos of the Council meeting, therefore the only recording which would take place was the one undertaken by the Parish Council themselves.
The meeting commenced at 7.05pm
21-2020/21 Apologies for Absence. To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
None received
22-2020/21 To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Member’s Register of Interests.
Cllr Webb declared an interest in a planning application to be discussed later during the meeting.
23-2020/21 To receive and consider any dispensation requests on agenda items and decide whether they are to be granted.
None received
24-2020/21 To approve as a correct record the notes of the meeting held on 21st May 2020. To authorise the Chair to sign the official minutes.
PROPOSED by Cllr Speed, SECONDED by Cllr Darby, carried UNANIMOUSLY
25-2020/21 To receive and consider a report from the Chairman of the Council.
Covered in clerk’s report
26-2020/210 To receive and consider a report from the Clerk to the Council on any outstanding matters and correspondence received since the meeting of 21st May 2020.
All councillors have received a weekly update on issues affecting the council.
Need to arrange to award the Rogers Shield to the Nags Head pub. The pub were notified that they had received the award however this took place at the start of lockdown. Will now arrange the presentation.
The Cemetery Car Park is now being used and it is working well. It is also assisting to reduce problems on Horncastle Rd when an internment takes place.
A person has now been evicted from the allotments following breach of Allotment Tenancy agreement.
This week an individual has been verbally abusive towards the Clerk and Handyman. This person has also been aggressive towards another councillor a couple of weeks ago.
27-2020/21 Financial matters:
- To approve the bank reconciliation statement for May 2020.
Bardney Group Parish Council
Bank Reconciliation for May 2020 as at 31.05.20
Balance as at 01.05.20 £94933.65
Income
Cemetery 1189.00
Allotments 162.75
Handyman 333.84
VAT Rebate 957.24
Total income £2642.83
Expenditure
Admin 542.50
Salaries 4290.09
Handyman 969.19
Cemetery 22.16
Total expenditure £5823.94
Balance as at 31.05.20 £91752.34
PROPOSED by Cllr Shaw, SECONDED by Cllr Darby, carried UNANIMOUSLY
- To approve the bank reconciliation statement for June 2020
Bardney Group Parish Council
Bank Reconciliation for June 2020 as at 30.06.20
Balance as at 01.06.20 £91752.34
Income
Cemetery 1180.00
Allotments 52.50
Handyman 262.80
Total income £1495.30
Expenditure
Admin 1436.21
Salaries 4159.66
Handyman 383.61
Grasscutting 2644.12
Allotments 306.60
Community land 200.00
Handyman equipment 4185.60
Total expenditure £13315.20
Balance as at 30.06.20 £79931.84 PROPOSED by Cllr Speed, SECONDED by Cllr Corbould, carried UNANIMOUSLY
- To ratify payments of accounts, salaries, BACS payments & payments already made.PROPOSED by Cllr Corbould, SECONDED by Cllr Speed, carried UNANIMOUSLY
|
Payment Ratification July 2020 |
|||||||||
|
value |
VAT |
ExVAT |
% of budget* |
||||||
|
B/P |
Wages and NI |
July |
Salaries |
4159.66 |
0.00 |
4159.66 |
|
||
|
Total Office/Salaries |
|
|
42% of budget |
||||||
|
PO20686 |
Savannah computers |
Computers |
Admin |
85.00 |
0.00 |
85.00 |
|
||
|
PO20687 |
LALC |
Online training |
Admin |
22.50 |
0.00 |
22.50 |
|||
|
PO20692 |
LCC |
Rent |
Admin |
600.00 |
7.66 |
592.34 |
|||
|
Total Admin |
707.50 |
27% of budget |
|||||||
|
PO20669 |
Agrii |
Chemicals |
Handyman |
130.74 |
21.79 |
108.95 |
|||
|
PO20688 |
Fuelcard |
Fuel |
Handyman |
24.98 |
4.15 |
20.83 |
|||
|
PO20685 |
Fuelcard |
Fuel |
Handyman |
25.01 |
4.17 |
20.84 |
|||
|
PO20690 |
E-quip |
Varius |
Handyman |
39.95 |
6.66 |
33.29 |
|||
|
PO20691 |
E-quip |
paint |
Handyman |
80.46 |
13.41 |
67.05 |
|||
|
301.14 |
|
34% of budget |
|||||||
|
Total Handyman |
|||||||||
|
TGM |
Grasscutting |
Grasscutting |
1322.06 |
220.34 |
1101.72 |
|
|||
|
PO206493 |
1322.06 |
65% of budget* |
|||||||
|
Total Grasscutting |
|
||||||||
|
PO20695 |
C&G Cannon |
tractor hire |
300 |
50 |
250.00 |
||||
|
Total Community land |
300.00 |
72% of budget |
|||||||
|
PO20694 |
Wave |
Water rates |
Cemetery |
14.46 |
0.00 |
14.46 |
|||
|
Total Cemetery |
14.46 |
||||||||
|
* 20/21 budget |
|||||||||
PROPOSED by Cllr Speed, SECONDED by Cllr Corbould, carried UNANIMOUSLY
- To consider AGAR Section 1.Annual Governance Statement;
PROPOSED by Cllr Webb, SECONDED by Cllr Darby, because of technical issues Cllr Waddington was recorded as an abstention remainder of Cllrs voted in FAVOUR of the proposal.
- To approve the AGAR Accounting Statements by resolution
PROPOSED by Cllr Webb, SECONDED by Cllr Darby, because of technical issues Cllr Waddington was recorded as an abstention remainder of Cllrs voted in FAVOUR of the proposal.
- To ensure the Accounting Statements are signed and dated by the person presiding at the meeting at which that approval is given.
Because of Covid 19 restrictions forms to be signed Friday 24th July 2020
28-2020/21 Planning matters To note any approved applications received and to consider any planning applications and decide any comments that the Council wishes to make.
APPLICATION REFERENCE NO: 141366
PROPOSAL: Planning application for a side extension.
LOCATION: Highcroft Highthorpe Southrey Lincoln LN3 5TB
APPLICATION TYPE: Householder Application
APPLICATION CATEGORY: Householder Development
No comments to be made.
APPLICATION REFERENCE NO: 141207
PROPOSAL: Planning application to erect 1no. single storey dwelling. Replacing outline planning permission 138919.
LOCATION: Land at Sudtrie Cottage High Thorpe Southrey Lincoln LN3 5TB
APPLICATION TYPE: Full Planning Application
APPLICATION CATEGORY: Minor - Dwellings
APPLICATION REFERENCE NO: 141184
PROPOSAL: Planning application for a bunded 'B8' warehouse with loading canopy, service yard, fork lift truck charging bay and exit road.
LOCATION: Land adj to Reeves Business Park Horncastle Road Bardney LN3 5SU
APPLICATION TYPE: Full Planning Application
APPLICATION CATEGORY: Major - Manufacture/Storage/Warehouse
Comments already submitted. Meeting asked to recommend that planning application goes before Full Planning Committee.
APPLICATION REFERENCE NO: 141135
PROPOSAL: Planning application for alterations, to include extension to existing office and replacement of flat roof with pitched roof.
LOCATION: Unit 1, Mill Yard Station Road Bardney Lincoln LN3 5UD
APPLICATION TYPE: Full Planning Application
APPLICATION CATEGORY: Minor - all others
Previous comments to be resubmitted.
APPLICATION REFERENCE NO: 141074
PROPOSAL: Planning application to erect 2no. general purpose agricultural buildings and 2no. silos
LOCATION: Red Hog Pastures Main Street Apley Market Rasen
APPLICATION TYPE: Full Planning Application
APPLICATION CATEGORY: Minor - all others
Previous comments to be resubmitted.
APPLICATION REFERENCE NO: 140888
PROPOSAL: Planning application to erect two storey extension
LOCATION: Westcroft 102 Abbey Road Bardney Lincoln LN3 5XD
APPLICATION TYPE: Household Application
APPLICATION CATEGORY: Householder Development
No comments to be made
29-2020/21 Co-option To consider application to join Bardney Group Parish Council.
Meera Chauhan gave reasons why she would like to join the Council.
No questions raised by Councillors.
PROPOSAL Meera Chauhan be co-opted on to the Council
PROPOSED by Cllr Webb, SECONDED by Cllr Shaw, carried UNAMIMOUSLY
As meeting was held remotely, Cllr Chauhan will sign the relevant paperwork at a later date. Cllr Chauhan was invited to formerly join the remainder of the meeting and to take part in discussions.
30-2020/21 To consider adoption of revised Cemetery Terms and Conditions. To consider adoption of revised Cemetery Terms and Conditions including amendments to use of grave diggers.
PROPOSED by Cllr Darby, SECONDED by Cllr Corbould, carried UNANIMOUSLY
31-2020/21 To consider implementing the Clean Neighbourhoods and Environment Act 2005.
Cllr Webb asked the meeting to agree in principle to the Council looking at ways in which fly tipping and dog fouling occurring in the village could be prevented.
How this could be administered would be looked at the next full council meeting
PROPOSED by Cllr Darby, SECONDED by Cllr Cluett, carried UNANIMOUSLY
32-2020/21 To consider carrying out a Traffic survey. To consider carrying out a traffic survey at known problem points in all the villages.
PROPOSED by Cllr Webb, SECONDED by Cllr Papworth, carried UNANIMOUSLY
33-2020/21 To consider request for resurfacing the cycle path. To consider petitioning LCC highways to resurface the cycle path.
Council would approached Sustrans direct to see if there were any plans to repair the cycle path.
PROPOSED by Cllr Corbould, SECONDED Cllr Darby, carried UNANIMOUSLY
34-2020/21 To receive report from the BGPC representative on the Bardney Village Hall Committee in relation to actions to address the anti-social behaviour issues. To receive an update from Cllr Newlove, BGPC representative on Bardney Village Hall committee.
This item would be deferred to the next meeting as Cllr Newlove was not in attendance.
34-2020/21 Establishment – to resolve to go into closed session in accordance with Public Bodies (Admissions to Meetings) Act 1960 to discuss the following matters. A separate meeting ID and password will be provided to councillors.
PROPOSED by Cllr Webb, SECONDED by Cllr Speed, carried UNANIMOUSLY
35-2020/21 To consider proposals from the Personnel and Review Committee.
36-2020/21 To approve date and time of next meeting TBA in September.
Cllr Webb would like to leave this date flexible. This would allow the date to be altered within reason if the restrictions change in relation to Coronavirus. Council would then be able to meet in person.