11th March 2024 Policy and Procedures Committee DRAFT Minutes
Bardney Group Parish Council
DRAFT Minutes from the Policy and Procedures Meeting
Bardney Pavilion Monday 11th March 2024 @ 2.00pm
Present
Cllr Keith Laughton (Chair), Cllr Barry Percival, Cllr Ruth Lane,
Cllr Ken Hutchinson,
Members of the Public
No members of the public were present.
Meeting commenced at 2pm
The Chair Cllr Laughton welcomed everyone to the meeting.
Decision agreed that Cllr Laughton take minutes for this meeting. Proposed by Cllr Lane, seconded by Cllr Percival, and approved.
345-23/24 Apologies for Absence
To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting in accordance with Local Gov. Act 1972, Sch 12, para 40. Apologies received from Cllr Fleetwood
346-23/24 Declarations of Interests
To receive any declarations of interest under the Localism Act 2011 being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation. No Declarations of Interest made.
347-23/24 To review and agree Standing Orders to present to the full Council for adoption. Cllr Laughton had prepared a new draft of Standing Orders and shared them for discussion. The draft Standing Orders were based on the LALC official Standing Orders and admissions of good practise from other Councils Standing Orders including Washingborough and Mablethorpe. The proposed changes were in red type. For the full council to have sufficient time to read these before making a decision it was suggested that each councilor have a paper printed copy issued to them at the next full Council meeting on 19th March and then a decision to be made re-adoption at the full Council meeting in April. Agreed by P&P Committee.
348-23/24 To review and agree Financial Regulations to present to the full Council for adoption. Cllr Percival and Cllr Hutchinson have reviewed our current Financial Regulations and presented their amendments. The amendments were agreed and the P&P Committee agreed that we adopt the same procedure as the Standing Orders, handing out Paper copies in March with the view to discuss in April.
348-23/24 To prioritise six policies or procedures BGPC has and review and amend. It was agreed to defer this item and for Cllr Laughton to discuss with the new temporary Clerk/RFO to see if this is something he can do.
Meeting Closed @ 3.50pm