2026 Minutes

Extraordinary Meeting of Bardney Group Parish Council, which was held at the Village Hall on Wednesday 4st February 2026 at 7.00pm.
ATTENDANCE
Cllr. Bates, Cllr. Brown, Cllr. Corbould, Cllr. Darby, Cllr. Fleetwood, Cllr. Lintin, Cllr. Percival, Cllr. McTernan
There was a 10-minute public forum when members of the public may address the Committee on agenda items.  A member of the public made 2 point, the first questioning the Grants Policy and whether the correct documentation and dates had been met – Cllr Fleetwood offered that the R.F.O. had reviewed the data but the Council would ask the R.F.O. if they were satisfied that all criteria had been met.  The second point was to state that a Highway Issue had been resolvedvery quickly.
Cllr Fleetwood explained that the Clerk was unwell & that the RFO/Assistant Clerk was previously committed so they would not be present.  He asked if the Committee would find it useful if he took notes, and then constructed minutes later – in addition he offered to open the meeting and call for election of a Chairman – all Councillors agreed.
26.18 – Election of Chair.
A proposal was made by Cllr. Percival and seconded by Cllr. Lintin that Cllr. Fleetwood would be Chair and this was unanimously agreed. There were no other nominations.   Cllr. Fleetwood took the Chair stating that the Council must work together especially because of on-going staff issues.

26.19 – Election of Vice-Chair.
There were no nominations offered.  The Chairman stated that this would be re-visited at the next meeting.

26.20 – Fire Safety Announcement.
Fire Safety Announcement was made.

26.21 – Apologies for Absence. 
Cllr. Clarke’s apology was accepted.

26.22 – Declarations Of Interests.
No declarations were made.

26.23 – Clerk Vacancy.
Both Clerk and R.F.O./Assistant Clerk positions will be vacant very soon.  The debate culminated with the vacancy/vacancies being advertised via LALC (no cost), LCC (some cost), indeed, Facebook and Village noticeboards with a view to recruiting reasonably quickly.  The Council accepted that the role of Proper Office would become vacant and that the Chairman could adopt this role as an interim with no salary being offered (if LALC agreed to the proposal).  The Chairman confirmed that written confirmation would be requested and proposed all the above points which was seconded by Cllr. Darby. This was agreed unanimously. 

26.24 – Bank signatories/authorisation
The Chairman stated that there was a need to remove all signatories who were not part of the current Council, and also asked for additional replacement names to be adopted.  It was agreed that Cllr. Corbauld and Cllr. Lintin would be added.

26.25 – P&R Committee
Cllr. Darby reported that the earlier P & R Committee had agreed to progress the on going staff issue in accordance with the current Bardney Group Parish Council Policy.  This was proposed by Cllr. McTernan and seconded by Cllr. Brown with a unanimous vote.

Signed 
Cllr. Ian Fleetwood   5th February 2026