2026 Full Council Minutes

21 January 2026 Full Council Minutes

Minutes of a Full Council meeting of Bardney Group Parish Council held on Wednesday 21st January 2026 at 7.00 p.m. at the Village Hall, Silver Street, Bardney.

Present:        Cllr. K. Laughton (Chair)

                     Cllr. M. Brown

                     Cllr. M. Corbould

                    Cllr .K. Clarke

                     Cllr. R. Darby

                     Cllr. I. Fleetwood

                     Cllr. R. Lane

                     Cllr. B. Lintin

                    Cllr. E. McTernan

                     Cllr. J. Papworth

                     Cllr. B. Percival

 

26-01Fire Safety Announcement

The Chairman gave a fire safety announcement.

 

26-02 Apologies for Absence.
Cllr F Bates unable to attend.

 
  1. Declarations of Interests.

To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests.

 

Cllr Papworth, Cllr Lintin, Cllr Brown – on Village Hall Committee – declaring an interest in item 26-07b.

 

Cllr Corbould – Committee of Stainfield and Apply Village Hall – declaring an interest in item 26-07b.

 

Cllr Darby, Cllr Percival – Members of Bardney Bowles Club – declaring an interest in item 26-07b.

 

RESOLVED: That these are noted and members declaring an interest will take no part in discussions or vote on these matters

 

 
  1. Exclusion of Press and Public

To determine which items, if any, are to be discussed with the press and public excluded.

 

RESOLVED:  Item 26-07g will be discussed with the press and public excluded

 

26-05 Minutes of Previous Meetings

Council is asked to approve the minutes of the meetings held on 19th November and 3rd December 2025

 

RESOLVED: That these minutes are a true record of the meetings held on 19th November and 3rd December 2025

 
  1. Clerk’s Report

To receive a report on actions taken since the meetings held on 19th December 2025

 

Sale of Porta-cabin to the school.  We have been informed that the school is waiting for a parent, who says he has the necessary equipment, to move the porta-cabin.  Despite chasing this we still do not have a date. 

Website.  It now appears that Hugo Fox will not be able to provide the services we require in a timely manner.  Council is asked to consider the following:

 

 mails

 

Cloudy IT - £5 + VAT per month per e mail address with support -set everything up for you.

 

Aubergine £60 +VAT per year for up to 20 email addresses (one year offer then £160 per year) - set up Clerks and then instructions for Councillors to set it up.

 

Parish Online £260 + VAT with set up help and support.

 

 

Website

 

Aubergine - one off set up and build of website (current one not compliant) £499 + VAT. Includes annual protected hosting and 2 hours support, transferring/input of content to new website, training, website learning centre and monthly website zoom training refresher sessions.

 

Parish Online - £260 + VAT includes transfer and some support.

 

 

Website and e mail package

 

Parish Online - package of domain, e mails and website at £400 includes transfer of the e mails, unlimited e mails, support, knowledge-based tutorials and e mail links etc. Said all we need to do is get the transfer code from current provider.

 

 

The Parish Online combined package is recommended.

 

 

RESOLVED:  That Parish Online will be contracted to provide the Council’s website. 

 

Yvonne has spent considerable time on Cemetery Matters.   The records are not in good shape, and I have struggled to find information needed. 

Worknest Health and Safety advisors visited on Wednesday 15th January, thanks to Cllr Laughton, Lane and Papworth for supporting me with this visit.  A full report and draft Health and Safety policy have now been provided. 

 

RESOLVED: That this information is received

 

PLEASE NOTE: THE MINUTES OF THE REST OF THE MEETING ARE INCOMPLETE AND WE ARE NOT PREPARED TO MAKE UP WHAT TOOK PLACE IN THE REMAINDER OF THE MEETING.  IT WILL BE REMEMBERED THAT FROM THIS POINT THE COUNCIL WAS SHORTLY LEFT WITH NO CLERK/RFO, CHAIRMAN, VICE-CHAIRMAN OR CHAIRMAN OF THE PERSONNEL AND REVIEW COMMITTEE.  WHAT FOLLOWS IS WHAT WAS DISCUSSED BUT THERE WAS NO RECORD MADE OF PROPOSERS OR SECONDERS FOR EACH AGENDA ITEM.

 
  1. Items for consideration and resolution

 

  1.  

Review of policies - Council is asked to review and adopt the following policies.

  1. Disciplinary Procedures
  2. Grievance Procedures
  3. Sickness Absence Policy
  4. Health and Safety Policy

 

RESOLVED: That all policies were adopted.

 

 

  1.  

Grant funding - Council to consider applications for grant funding.

 

RESOLVED: That all Grants were approved with the exception of Bardney & Potterhanworth Dog Club who would be contacted to provide the application on the correct form so that it could be reviewed at the next meeting.

 

 

  1.  

Litter picker – Council is asked to consider employing a part-time, temporary lengthsman, responsibilities will include litter picking and keeping the centre of the village tidy.

 

RESOLVED: That a temporary lengthsman would not be employed but the Council would explore alternate ways to deal with litter picking.

 

  1. Cemetery bin collection – Council is asked to consider adopting a rota to put the bins out for collection at the Cemetery.

 

RESOLVED: That this will be sorted – currently a kind member of the public is putting the bins out and they will be contacted.

 

  1. Allotment Water Supply – To consider replacing the water supply to the allotments following a         leek that has resulted in water being turned off.

 

RESOLVED: That Cllr Bates & Cllr Lintin will check this at an early opportunity.

 

  1. Cemetery fees – To consider recommendations from the Cemetery and Allotment Committee to increase Cemetery fees (to be circulated)

 

RESOLVED: To adopt the new pricing structure from 1st February 2026.

 

  1. Employment update – Council to receive an update on staffing matters.

 

RESOLVED: That this information is received

 

26.08 Finance

  1. To receive account balances to 31st December 2025

 

RESOLVED: That this information is received and agreed

 

  1. Council is asked to approve invoices for payments, report prepared by the RFO.

 

RESOLVED: That this information is received and agreed

 

  1. Council is asked to approve payments made since the meeting help on 19th December 2025, report prepared by the RFO.

 

RESOLVED: That this information is received and agreed

 

  1. Council is asked to approve bank reconciliation prepared by the RFO.

 

RESOLVED: That this information is received and agreed

 

  1. To confirm the budget and precept for financial year 2026/27

 

RESOLVED: That this information is received and agreed.  Concern was registered that there were still no figures available to compare the actual figures against the budget created by last year’s precept figures.

 
  1. Items to be included on the next agenda.