2021 Parish Council Minutes of Meetings

Notes from the meeting of Bardney Group Parish Council, which was held in the Methodist Hall, Church Lane, Bardney on Thursday 21st October 2021 at 7pmAttendees                                                

Cllr Robin Darby – Chairman                                       Anna Lawson – Clerk/RFO
Cllr Malcolm Speed                                                      Laura Allen – Admin Assistant
Cllr Mary Corbould
Cllr Frank Bates
Cllr John Papworth
Cllr Luke Cluett

No members of the public were in attendance. 

Meeting commenced 7.05pm

72-2021/22   Apologies for Absence i.a.w Local Govt Act 1972, Sch 12, para 40. To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.

Cllr Peter Waddington

73-2021/22   To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Member’s Register of Interests.

None received

74-2021/22   To receive and consider any dispensation requests on agenda items and decide whether they are to be granted.

None received

75-2021/22   To approve as a correct record the notes of the meeting held on 16th September 2021 and to authorise the Chairman to sign the official minutes.

PROPOSED Cllr Darby  SECONDED Cllr Corbould and UNANIMOUSLY resolved

76-2021/22   To receive the report from the Chairman

Welcomed Laura Allen to her new role as Admin Assistant.  The training on Tuesday evening was well received by the councillors who attended and regarded as worthwhile.  The plan is arrange further training sessions.

The precept is the next meeting.  Cllrs were asked for projects and costings for inclusion in the meeting.

Need to consider ideas for the Platinum Jubilee next year.  WLDC and LCC have initiatives.

Carols on the Green event to be arranged.

Cllr Shaw arrived 7.20pm

77-2021/22  To receive update on actions arisen at the 16th September 2021 meeting and report from the Clerk to the Council.

Refer councillors to the weekly updates.  Welcome Laura to the team. The hedges have been cut on St Oswald’s Park and outside the Cemetery today.

The tree survey will be completed by the end of the month.

Meeting Heritage Manager on Monday afternoon to propose areas of historical significance which have not already been included in the national register.   Propose to contact Bardney History Society for their in put.

Remembrance Day.  Plans are coming along however do need volunteers to assist

78-2021/22  Financial matters:

1. To approve the bank reconciliation statement for September 2021

Balance as at 01.09.21                                    £78,258.69
                                       
Allotments                                               19.00
VAT Rebate                                         4351.94                      
Handyman                                             400.08
Grasscutting contribution                     602.91

Total income £5373.93

Admin                                                       684.97
Salaries                                                 4034.78
Handyman                                               177.17
Grasscutting                                         1348.51
Admin new office                                10224.59
Village                                                     471.99
Community Land                                     717.00

Total expenditure £17725.01                                                 

       Balance as at 30.09.21                                                              £65907.61

       PROPOSED Cllr Darby  SECONDED Cllr Speed and UNANIMOUSLY resolved

2. To ratify payments of accounts, salaries, BACS payments & payments already made

PROPOSED Cllr Darby  SECONDED Cllr Speed and UNANIMOUSLY resolved

79-2021/22  Planning matters.  To note any approved applications received and to consider any planning applications and decide any comments that the Council wishes to make. 

143852 Application to remove conservatory and erect single story extension. No comments to make

143874 Notification of telegraph pole at Cedar House Childcare.  No comments to make.

143862 Planning application for new gates and posts.  Councillors in agreement that objections should be raised due to;

• Flagrant breach of previous conditions
• Applicant attempting to legitimise previous actions
• Claims of support from LCC Highways are incorrect
• No application made to LCC to create new access on to the highway
• Dispute claims of accidental damage to the wall.

80-2021/22  To receive report from the representative on the Village Hall Committee (Cllr Papworth) 
Did not attend the last meeting due to clash with BGPC dates.  Previous meeting had agreement to chase funds for the new play park.

81-2021/22  To receive update on office move.

The move has gone well despite being stressful.  Team effort from all those involved.  Benefits of office move have already been noticed, for instance more visitors to the office, able to address issues in the cemetery and allotments etc.

BGPC to write to LCC to ask for refund for services not received when at Bardney Fire Station.

82-2021/22  To receive update following meeting with LCC Highways
The Chairman advised of meeting with the LCC highways Manager.  Visited Silver Street, Queens St, junction of Wragby Rd/Station Rd, the bottom of Station Rd, car park at the bottom of Station Rd, rear access to the Manor Farm estate, flooding on Horncastle Rd.

Also discussed Abbey Rd flooding, 20mph outside the school and new playgroup and 40mph in Stainfield.

Have received response that Abbey Rd and Horncastle Rd flooding are being investigated and options for double yellow lines are being considered for Station Rd and the Wragby Rd/Station Rd junction.

83-2021/22  To receive update following meeting with the WLDC Chief Executive

Met with Ian Knowles via Zoom.  Had frank discussion and outlined impact of communication issues and problems with Ward member.  Raised serious concerns over being excluded from Emergency Planning exercises.

It was confirmed to councillors that Cllr Fleetwood is able to attend all BGPC full council meetings and no restrictions have every been put in place.  Cllr Shaw informed councillors that Cllr Fleetwood receives a stipend and expenses to attend parish council meetings.

    84-2021/22  To consider proposal from LCC in relation to salt supplies.

    Agreed to seek further information.

    85-2021/22 To renew the Information and Data Protection Policy.

    Agreed to change the wording so that BGPC are referenced throughout.

    PROPOSED Cllr Darby  SECONDED Cllr Corbould and UNANIMOUSLY resolved

    86-2021/22  To consider quotes for decorative benches
    IX squadron have been contacted and asked to contribute 50% towards the cost of the bench and plaque

    87-2021/22  Establishment – to resolve to go into closed session in accordance with Public    Bodies (Admissions to Meetings) Act 1960 to discuss the following matters;

   PROPOSED Cllr Darby  SECONDED Cllr Speed and UNANIMOUSLY resolve

   88-2021/22 To ratify the employment of the new Admin Asssistant

   PROPOSED Cllr Darby  SECONDED Cllr Speed and UNANIMOUSLY resolved         

   89-2021/22 To consider co-option

  No applications received

   90-2021/22  To Confirm date of next parish council meeting - as Thursday 18th November 2021 venue  TBA

Meeting finished 8.51pm

* Please see the Council’s policy on the audio recording of meetings for more information. Items at meetings are taken in order of inclusion, subject to the Chairman’s (with the Council’s) discretion to bring items forward or back in order to orderly manage the meeting and not unnecessarily exceed the recommended time for meetings.