2024 Parish Council Meeting Agendas

27th February 2024 Extra Ordinary Meeting

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You are hereby summoned to attend an Extra Ordinary Meeting of Bardney Group Parish Council, which will be held at Bardney Village Hall, Bardney on Tuesday 27th February 2024 at 6.00pm at which the under mentioned business will be transacted. 

There will be a 15 minute public forum prior to the start of the meeting where members of the public may address the Council on current issues or items that may become future agenda items.  

Please note that this meeting may be recorded to assist in accurate minute taking.

Signed Councillor I Fleetwood

Chairman

21st February 2024  

AGENDA

311-23/24  Clerk/RFO Duties:  To consider and resolve; following the resignation of the Clerk/RFO, the Chairman carries out all duties as necessary. 

312-23/24  Apologies for Absence  To accept Apologies for Absence and reasons given in accordance with Local Government Act 1972 s85(1). 

313-23/24   Declarations of Interests Members Declarations of Interests:

a. Members may make any declarations of interest at this point but may also make them at any point during the meeting. 

b. Dispensations:  To consider and grant dispensation to relevant members in accordance with the Councils Code of Conduct.

314-23/24   To approve as a correct record the notes meetings held: 

  1. Parish Council Meeting 16th January 2024
  2. Extra Meeting 29th January 2024
  3. Cemetery Committee Meeting 29th January 2024
  4. Policy and Procedures Committee Meeting 30th January 2024
  5. Personnel and Review Committee Meeting 6th February 2024 

315-23/24   Chairman’s Remarks   

Financial Matters:

316-23/24   Annual Return 2022/2023:  To approve the conclusion of the audit for 2022/2023 and posting of the notice for a period of 14 days. 

317-23/24   Accounts for Payment: 

  1. To consider and approve the accounts for payment January 2024/February 2024.
  2. To consider and approve the bank reconciliation to 31st January 2024
  3. To consider and approve to renew LALC Membership at a cost of £509.34
  4. To consider and approve to engage the support of LALC for website administration at a cost of £85 plus VAT

318-23/24   Grant Application:  To receive a Grant Application and supporting documentation received from Stainfield Village Hall and resolve if to support.

319-23/24   Allotment Rent:  To consider and resolve the Annual Rental Charge for 2024/2025.

320-23/24   Radar Poles:  To consider and resolve the purchase of 2 Poles at a cost of £600 for use with the Speed Radar Devices purchased with Grant aid

321-23/24   Husqvarna Mower:  To receive the sealed tenders in respect of the mower in line with Financial Regulations and resolve the sale.

322-23/24  Cemetery Grass Cutting:  To receive the sealed tenders in respect of the Grass Cutting Contract in line with Financial Regulations and resolve to award the Contract.   

323-23/24   Bank Signatories:  To consider and resolve signatories for the Bank Account.

324-23/24   Personnel & Review Committee:  To receive a report from the Personnel and Review Committee:

  1. Employment Matters
  2. Termination of the Contract in respect of work carried out by the Handyman on behalf of Wragby Parish Council.

325-23/24 Cemetery Committee:  To receive recommendations from the Cemetery Committee

326-23/24   Policy & Procedures Committee:  To receive an update on progress; together with a schedule of review.

327-23/24   St Oswald’s Field:  To consider:

  1. the cost of the site to the Parish Council
  2. any potential income received from the site
  3. the legality of parked vehicles on the land.

328-23/24    D-Day 80th Anniversary 6th June 2024. To consider and resolve:

  1. An event is organised in commemoration of D Day 6th June 2024.
  2. The purchase of a D Day 80 Beacon Burner Unit.

329-23/24   IT Tablets:  To consider and resolve the distribution of Tablets returned by former Councillors for use. 

330-23/24   Limewoods Magazine: 

  1. to receive costings for the publication of the magazine
  2. if to continue with future publications
  3. editor for the magazine should it continue to be produced

331-23/24   Ward Reports:  To receive reports from Council Members.

332-23/24   Planning Applications: (full information can be found on West Lindsey District Council website)

Ref No: 147831   Wheatlands 5 Church Lane Bardney LN3 5TZ. Replacement of existing flat roof with pitched and erection of single storey side extension to annexe.

Ref No: 147828   The Squirrels Back Lane Bardney LN3 5YE. Loft conversion.

Ref No: 147479   Water Tower Abbey Road Bardney LN3 5XD. Conversion of water tower to 1no. dwelling with demolition of existing attached agricultural buildings, and extension of host building.

333-23/24   Tree Preservation Order:  To receive a report from West Lindsey District Council regarding a Tree Preservation Order, Stocks Hill, Abbey Road, Bardney. 

334-23/24   Parking Harvey Kent Gardens:  To receive recommendations regarding parking issues in the vicinity of the School. 

335-23/24   Annual Parish Meeting:  To consider and resolve a date and time for the Annual Parish Meetings to be held within the Parish and format.  This is the Elector’s meeting – suggested Thursday 4th April 2024 at 7pm.

336-23/24   Meeting Schedule:  To consider and resolve a schedule of dates and venues for Parish Council Meetings 2024/2025.  18th April 2024, Annual Council 16 May 2024, 20th June 2024, 18th July 2024, 19th August 2024, 19th September 2024, 17th October 2024, 21st November 2024.

Date of next meeting. Tuesday 19th March 2024