16 April 2024
AGENDA
NOTICE OF FULL COUNCIL MEETING
Dear Sir/Madam,
You are hereby summoned to attend the Full Council Meeting of Bardney Group Parish Council, which will be held at Bardney Village Hall, Bardney on Tuesday 16 April 2024 at 7.00pm at which the under mentioned business will be transacted.
Prior to the 15 minute public forum there will be a one minute silence in memory of Mr Michael Rogers.
There will then be a 15 minute public forum when members of the public may address the Council on current issues or items that may become future agenda items.
Please note that this meeting may be recorded to assist in accurate minute taking.
Signed: A E Findlay Clerk (Locum) 11 April 2024
364-23/24. Apologies for Absence.
To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting in accordance with Local Gov. Act 1972, Sch 12, para 40.
365-23/24. Declarations of Interests.
To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests.
366-23/24. Consider and approve as Minutes, the following notes;
a. Notes of the extra-ordinary meeting of the Bardney Group Parish Council held on Tuesday 27 February 2024.
b. Notes of the ordinary meeting of the Bardney Group Parish Council held on Tuesday 19 March 2024.
367-23/24. Receive updates from Cllrs with regard to items from the previous minutes.
a. Minute ref: 329-23/24 – distribution of surplus IT tablets.
b. Minute ref: 334-23/24 – Harvey Kent Gardens parking issues.
368-23/24. Report from the Chair.
369-23/24. Report from the Clerk.
370-23/24. Financial Matters.
a. To consider and approve payments made since the last meeting.
b. To consider and approve payments on the April schedule.
c. To consider and approve the bank reconciliation to 31 March 2024.
d. Receive a report on the Annual Governance and Accountability Report, Page 5 – Section 2 Accounting Statements, as prepared by RFO before being signed off.
e. Consider the purchase of a D-Day 80th Anniversary commemoration flag.
f. Consider engaging a Bookkeeping Company to handle salaries, HMRC and pension payments.
g. Consider the costs to have the Thule trailer repaired, as used by the handyman.
371-23/24. Committee Reports and further actions required.
a. Receive a report from the Chair of the Allotment Committee.
b. Receive a report from the Chair of the Cemetery Committee.
i. Consider the proposed new charges for burial plots and administration, as per minute ref: 287-23/24.
c. Receive a report from the Chair of the Personnel and Review Committee.
d. Receive a report from the Chair of the Policy and Procedures Committee.
372-23/24. Ward Reports. Receive reports from Councillor Members.
373-23/24. Planning Matters.
a. No new applications at present.
374-23/24. St. Oswald’s Field.
a. Consider the cost of the site to the Parish Council.
b. Consider any potential income to be received for the site.
375-23/24. Consider the adoption of the following;
a. Standing Orders 2018 (England), updated April 2022.
b. Financial Regulations (England) July 2019.
376-23/24. Consider a plan for village Christmas Events/light switch on.
377-23/24. Consider a new date for the Annual Parish Meeting of Electors.
378-23/24. To resolve to move into closed session in accordance with the public bodies (admission to meetings) act 1960 due to the confidential nature of the business to be discussed in relation to the following matters:
a. Consider nominations/recipients for the Annual Award of The Rogers Shield and any other relevant awards.
b. Consider additional hours that may be required to be undertaken by the Locum Clerk.
c. Consider the applications received for the advertised post of Clerk/RFO.