2019 Parish Council Minutes of Meetings

Minutes from the meeting of the Parish Council on Thursday 17th October 2019.
Held at the Meeting Room, Bardney Fire Station, Alma Martin Way, Bardney, Lincoln LN3 5UA

Councillors Present:       In Attendance: 

Cllr R Webb                      Anna Lawson as 

Cllr M Speed                    Clerk and RFO                                     

Cllr C Shaw                       Pauline Fry as Admin Assistant  

Cllr L Cluett                                                                                                           

Cllr N Bradbury                   

Cllr P Waddington

Public session of the meeting commenced at 7.00pm

No members of the public attended the meeting

No requests had been received by the Clerk for permission to record, video or take photos of the Council meeting, therefore the only recording which would take place was the one undertaken by the Parish Council themselves.

Meeting commenced at 7.05pm

75-2019/20 Apologies for Absence i.a.w. Local Government Act 1972, Sch 12, para 40.  To receive and accept apologies where valid reasons for absence have been given to the clerk prior to the meeting.

Apologies received from  Cllr E Clee, Cllr R Darby, Cllr B Newlove

76-2019/20  To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Member’s Register of Interests
None received

77-2019/20  To receive and consider any dispensation requests on agenda items and decide whether they are to be granted.
Cllr Webb declared an interest in the planning matter which was due to be discussed later.  Also, the discussions which would be held on Home for Home Care. 

78-2019/20  To approve as a correct record the notes of the meeting held on 19th September 2019.  To authorise the Chair to sign the official minutes.

PROPOSED Cllr Cluett   SECONDED Cllr Bradbury     ABSTENTION Cllr Cllr Corbould and Cllr Webb

79-2019/20  To receive and consider a report from the Chairman  

This item was deferred until later in the meeting

80-2019/20  To receive and consider a report from the Clerk to the Parish Council

Lorry on the wrong side of the road at the Wragby Rd junction.  It was trying to overtake a bus parked outside the Nags Head.

Lorry or tractor has knocked over the poo bins and road signs on Common Lane, John has been asked to rectify the damage.

GDPR.  There have been several breaches, especially in relation to personnel issues.  Next time it is encountered then it will be reported to the Monitoring Officer.

LALC AGM, interesting event, especially the Q & A.  Congratulations go to Cllr Shaw for his nomination and acceptance for nomination on to the County Committee.

Issues on Chestnut Homes. Two incidents on separate weekends.  BGPC has worked with WLDC EP/ACIS and the Police to address the problems.  NB comments made social media regarding reporting and lack of response inaccurate.

Flooding.  Have concerns about risk of flooding.  Ruskington and Potterhanworth both have flooding and both PC’s have voiced concerns about the lack of support from LCC and Highways.  Should BGPC purchase filled sand bags?

Issues with parking and Abbey Road during funeral.  Residents called the Parish Office requesting TRO.

Poppy wreaths to be delivered after 28.10.19 and assuming that presentations will be the same as last year.

Response received from Sir Edward Leigh including response from the Head of CQC.  Many inaccuracies stated in the response. 

81-2019/20  Financial matters:
i.    To approve the bank reconciliation statement for September 2019
PROPOSED Cllr Shaw    SECONDED Cllr Speed   carried UNANIMOUSLY

Bardney Group Parish Council

Bank Reconciliation for September 2019 as at 30.09.19

Balance as at 01.09.19                                                                                     £81,106.17                          

Income

Cemetery                                            265.00
Handyman                                             748.93
VAT Rebate                                         2919.32
Allotments                                               81.50
                                   

Total income                                                                           £4014.75

Expenditure

Admin                                                  1690.59
Salaries                                               3742.31
Handyman                                             438.25
Allotments                                                66.00
Grasscutting                                        2087.06

Total expenditure                                                                    £8024.21

Balance as at 30.09.19                                                                                   £77,096.71                                                                                                                                                     

Less cheques
300908 Viking £64.95 NB third month running – this has now been presented
300930 been represented as BACS as only one signature.
 

ii.   to ratify payments of accounts, salaries, BACS payments and payments already made.

82-2019/20 Planning matters To note any approved applications received and to consider any planning applications and decide any comments that the Council wishes to make. 
 

APPLICATION REFERENCE NO:  140045

PROPOSAL:  Planning application for the removal of a piggery workshop and erection of an annexe       

LOCATION:   47 Station Road Bardney Lincoln LN3 5UD

APPLICATION TYPE:          Full Planning Application

APPLICATION CATEGORY:          Minor - Dwellings

83-2019/20  General Powers of Competency     To resolve to adopt GPC
Item deferred

84-2019/20  Grass Cutting To approve grass cutting proposals form 2020 onwards

Various options for grass cutting were discussed.

PROPOSAL to start the process of taking grass and hedge cutting in house.  Further discussions to take place at the next meeting.

PROPOSED Cllr Webb   SECONDED Cllr Speed   carried unanimously

85-2019/20  Chestnut Homes Phase 1 To support residents with on-going issues on the estate.

Item deferred

86-2019/20 Land Research To receive an update from Councillor Waddington

This item was deferred until next meeting to allow time for Cllr Waddington and the Clerk to meet.

87-2019/20 Community Land  To approve costs for Community Land

The land will be prepared by the handyman over winter

PROPOSAL to approve expenditure of £2000 to allow work on the land to go ahead, preparing it for next Spring.

PROPOSED by Cllr Corbould  SECONDED by Cllr Cluett  carried UNANIMOUSLY

88-2019/20  Cemetery Improvement Group  To discuss a request from the Cemetery Improvement Group to make repairs to the headstones and edging stones.

PROPSAL to allow the Cemetery Improvement Group make repairs to the gravestones.

PROPOSED by Cllr Speed   SECONDED by Cllr Waddington ABSTAINED Cllr Cluett the remainder of the Cllrs voted in favour of the proposals

89-2019/20 Cemetery Terms and Conditions To discuss and approve revised terms and conditions (Cllr Speed)

PROPOSAL to approve revised Terms and Conditions

PROPOSED by Cllr Speed  SECONDED by Cllr Corbould  carried UNANIMOUSLY

79-2019/20 to receive and consider report from the Chairman

Chestnut Homes

Residents Group has been set up with the support of BGPC.  Cllr Clee to act as liaison between Residents Group and Parish Council.

Home from Home Care

Council gave approval to seek legal advice from a solicitor.

Noise Monitoring Equipment

Council to look at the cost of purchasing of equipment.

Councillors Resignation

Resignations received from Cllr J Zubic and Cllr S Zubic to take effect immediately.

83-2019/20  General Powers of Competency     To resolve to adopt GPC

The Council is unable to gain GPC because of the resignation of 2 Councillors; therefore, we no longer meet the criteria to apply for GPC.

90-2019/20  To approve date of next meeting as 21st November 2019
Approved

Meeting closed at 9.05pm