November 2023 Minutes EOM (15th)
Bardney Group Parish Council
Minutes from Extra-Ordinary General Meeting
Bardney Methodist Hall Wednesday 15th November 2023 at 7pm
Present
Cllr Ian Fleetwood (Chair), Cllr John Papworth (Vice-Chair), Cllr Ken Hutchinson, Cllr Ruth Lane, Cllr Barry Newlove, Cllr Robin Darby, Cllr Brian Lintin, Cllr Barry Percival,
Cllr Keith Laughton
Angela Smith Clerk/ RFO
Not Present
Cllr Mary Corbould, Cllr Frank Bates, Cllr Michael McIlroy, Cllr Lou Reeves
Apologies received and accepted from Cllr Samantha Wright, Cllr Lynne Newlove
Members of the Public
4 members of the public were present
Meeting commenced at 7pm
The Chair advised the attendees that he had been approached by a member of the public to ask if the meeting was legal because it had been signed by the Clerk. Chair assured everyone that the meeting was legal as this was requested by 2 Councillors asking to call an extraordinary meeting, Clerk was advised of the meeting and therefore prepared and distributed the Agenda. It has been emailed and has been on the noticeboard for more than the required 3 working days.
A summary of matters raised by members of the public and responses are listed below:
Matter was raised regarding the LALC report that could not be found of the Parish website. Chair advised that this should be still on the website, however we have been having some upgrades implemented on the website recently. Chair invited the member of the public to come into the Parish Office when convenient and would find the report. Cllr Lane suggested that the report could be put in a more prominent area of the website for ease of access. This was noted by the Chair and would look into this.
Public Forum closed @ 7.05pm
223-23/24 Declaration of Interest - None declared
224-23/24 Terms of Reference - Chair proposed an amendment from Subcommittee to be a Committee of the Council, the Committee would refer back to Full Council, as long as the Terms of Reference are agreed. Chair would like an amendment on the Terms of Reference under Membership to add “quorate a minimum of 3 is required”.
Cllr Darby questioned why we needed Urgent on the Terms of Reference. Chair advised that this would probably not be used, however because of the length of time this report has been waited for any action then it was just ensuring that if anything did come to light it could be dealt with swiftly. Cllr Laughton also advised that he believed this was an advisory committee and any recommendations would be brought back to Council.
Chair proposed the Terms of Reference including the amendments, seconded by Cllr Lane, to vote – unanimous approved.
225-23/24 Elect Chair and Vice-Chair of LALC Committee
Cllr Fleetwood proposed Cllr Laughton as Chair for the LALC Committee, seconded by Cllr Percival. Any other proposals for Chair, Cllr Lane proposed Cllr Barry Newlove, seconded by Cllr Hutchinson. Both proposed Councillors accepted. Went to vote Cllr Barry Newlove 3 votes, against 4. Vote for Cllr Laughton as Chair this was unanimous, approved that Cllr Laughton will be the Chair of the LALC Committee.
Councillor Fleetwood proposed himself as Vice-Chair, seconded by Cllr B Newlove. Cllr Darby thought that Chair of the Council could not be Chair or Vice Chair of a Committee, Chair did not believe this was the case. Cllr Lane proposed Cllr Barry Newlove for Vice-Chair seconded by Cllr Hutchinson, Cllr Barry Newlove accepted, Cllr Fleetwood removed himself as Vice-Chair. Went to vote Cllr Barry Newlove for Vice-Chair this was approved by Council.
Meeting Closed @ 19.15pm