February 2023 Minutes

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Minutes from the meeting of Bardney Group Parish Council, which was held at Southrey Village Hall on Thursday 16th February 2023 at 7pm


Cllr Robin Darby – Chairman

Cllr Peter Waddington – Vice Chair

Cllr Frank Bates

Cllr Mary Corbould

Cllr John Papworth

Cllr Charles Shaw

Anna Lawson (Clerk/RFO)

Laura Allen (Admin Assistant)


Cllr Malcom Speed and Cllr Luke Cluett


Members of the Public

One member of the public present.


Public Forum commenced at 7.00pm


A member of the public:

1. Enquired about the gate on the allotment

The response given was that the gate has been purchased and delivered, and that we are waiting on the weather, but will be installing it in the next few weeks.

2. Asked if there is anything the Council can do on the allotments for people with disabilities?

The response given was that 5 or 6 years ago set plots were made for this purpose, however it was proven that there was no demand at the time. Proposals for new ones are still welcomed should there now be a demand.

3. Enquired if the allotment holders would be permitted to have water further up to help with accessibility?

The response given was that the Council would look in to it, however proposals would have to be considered in the next budget which would be for April 2024.

The Chair thanked the member of the public for their comments.


The public forum concluded at 7.08pm.

Meeting commenced at 7.09pm


128-2022/23 To inspect the Insignia and Apologies for Absence i.a.w Local Govt Act 1972, Sch 12, para 40 . To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.

Apologies were accepted for Cllr Speed.

129-2022/23 To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Member’s Register of Interests.

None received.

130-2022/23 To receive and consider any dispensation requests on agenda items and decide whether they are to be granted.

None received.


131-2022/23 To approve as a correct record the notes of the meeting held on 19th January 2023 and to authorise the Chairman to sign the official minutes.

PROPOSED Cllr Darby, SECONDED Cllr Waddington, with five in favour and one against to approve the minutes.

131-2022/23 To receive the report from the Chairman

The Jubilee Tree Planting ceremony had taken place on Tuesday 14 th February in the village of Bardney with the Lord Lieutenant for Lincolnshire in attendance. The event was well received by the small group that attended and hopefully the tree will flourish as a memory to her late Majesty.

The New Arnold Baker Local Council Administration book has arrived and it will be beneficial to read excerpts from the book so that we get best value of it and improve the Council’s knowledge. An excerpt was read about Councillors responsibilities and duty to attend meetings. The Chair concluded by reminding Councillors that the book is available in the office should they wish to access it.

132-2022/23 To receive update on actions arisen at the 19th January 2023 meeting and report from the Clerk to the Council.

A huge thank you goes to all those who were involved in the planting of the Queen’s Tree of Trees. It is fantastic that the work of the council has been honoured in this way. The intention is to purchase a rose for the accompanying pot and also place a plaque to commemorate the event.

We have been contacted by Ove Arup with regards to public consultation for future flood prevention schemes. We have advised them to host the meetings in Stainfield as their community is the most affected. Langworth and Fiskerton Parish Councils will also be invited.

Laura has submitted the paperwork for the Propeller to be formally listed and recorded as a War Memorial.

We have discovered that the Viking Way through Bardney has had a route change. It is claimed that it is to highlight the facilities in Bardney, however if consulted we would have advised of a different route. We are surprised that we were not advised of these proposals.

The WLDC Election paperwork is available for those wishing to stand for election. There is also a guidance sheet created by BGPC to accompany this which also references the Election Guidelines which were published last year. I attended WLDC and LALC training about the Elections on Monday evening and as such the recording is available on the WLDC website. It is disappointing that WLDC are not hosting Saturday morning ‘drop off’ sessions for the paperwork, as this does discriminate against working people in this area.

Laura is working on the Limewoods magazine and it should be out by the end of the month.

I have attended online training with the Community Planning Alliance and it has been beneficial in understanding the wider aspects of planning, especially in relation to the NPPF and Central Lincolnshire Plan


133-2022/23 Financial matters:

i) To approve the bank reconciliation statement for January 2023


Bank Reconciliation


For the period 1st to 31st January 2023

01.01.2023 £43,789.85


Handyman 309.33

Miscellaneous 316.86
Allotments 7.50

Total income 633.69


Admin 417.42
Salary 4471.77
Handyman 674.22
Cemetery 12.16

Total expenditure 5575.57

As at 31st January 2023 £38,847.97

PROPOSED Cllr Darby, SECONDED Cllr Corbould, with five in favour and one against to approve the bank reconciliation statement.

ii) To ratify payments of accounts, salaries, BACS payments & payments already made


See attached document


PROPOSED Cllr Waddington, SECONDED Cllr Corbould, with five in favour and one against to ratify the payments.


134-2022/23 Planning matters. To note any approved applications received and to consider any planning applications and decide any comments that the Council wishes to make.

145911 - Planning application to remove existing garage & outbuildings & erection of side extension & detached double garage. 14 Queen Street Bardney Lincoln LN3 5XF

146123 - Planning application for two storey rear extension. Woodview Horncastle Road Bardney Lincoln LN3 5SU

146199 - Outline planning application for demolition of the former bus depot buildings and erect 6no. dwellings with access and layout to be considered. Former Bus Depot, Station Road, Bardney, Lincoln, Lincolnshire, LN3 5UD

It was considered and agreed that the Council would raise concerns with 146199 in relation to flooding issues and parking.


135-2022/23 To receive an update following the meeting with Sustrans

Cllr Waddington reported that on the 15th December 2022, the Council was contacted by Sustrans’ Local Development Manager for Lincolnshire who wants to make routes in our area safer for cyclists. Following a subsequent meeting, it was established that a case was being put forward to improve National Cycle Network 1 from Station Road down the Water Railway by hard surfacing the route. We were later informed that LCC were not happy with the bridleway/cycle route being hard surfaced, and so that proposal was shelved.

The Development Manager stated they were also looking at other areas for improvement, such as creating a cycleway on Station Road. This would raise immediate concerns in terms of practicality. However, we are now awaiting to hear any further updates.


136-2022/23 To consider hosting a Big Lunch to celebrate the Coronation

The Council would like to replicate the success of the previous event last year and has allocated £500 in the budget for such an occasion.

It was PROPOSED by Cllr Darby, SECONDED by Cllr Corbould and unanimously RESOLVED to host the Big Lunch in collaboration with any other local groups that would like to contribute.


137-2022/23 To consider request to have a clothes recycling bin

After considering the advantages and disadvantages of having a clothes recycling bin, it was PROPOSED by Cllr Corbould,SECONDED by Cllr Bates and unanimously RESOLVED not to proceed with a recycling bin at this time.


138-2022/23 To approve the Risk Register

See attached document

It was PROPOSED by Cllr Shaw, SECONDED by Cllr Waddington and unanimously RESOLVED to approve the Risk Register.


139-2022/23 To consider opening a deposit account with Unity Trust Bank

It was considered that an Instant Access deposit account would benefit the Council by providing interest which is currently giving a 2% return.

It was PROPOSED by Cllr Shaw, SECONDED by Cllr Corbould and unanimously RESOLVED to open an appropriate savings account once the best provider has been selected.


140-2022/23 Establishment – to resolve to go into closed session in accordance with Public Bodies (Admissions to Meetings) Act 1960 to discuss the following matters;

It was PROPOSED by Cllr Darby, SECONDED by Cllr Waddington and unanimously RESOLVED to go in to closed session.


141-2022/23 To consider further action regarding double yellow lines

142-2022/23 To consider Grant applications

143-2022/23 To consider nominations for Awards

144-2022/23 To confirm date of next meeting
Annual Parish Meeting
Thursday 9th March 2023 - Bardney Methodist Hall
Full Council Meeting Thursday 16th March 2023 - Bardney Methodist Hall

Meeting Closed at 9.12pm