May 2023 Agenda Annual Parish Council Meeting
You are hereby invited to the next meeting of Bardney Group Parish Council, that is to be held at Southrey Village Hall, High Thorpe, Southrey on Thursday 18th May 2023 at 7.00pm at which the under mentioned business will be transacted.
MEMBERS OF THE PUBLIC ARE INVITED TO ATTEND, HOWEVER, PLEASE NOTE THAT YOU MAY BE ASKED TO LEAVE THE MEETING FOR ITEMS WHERE IT HAS BEEN RESOLVED THAT PUBLICITY MAY BE PREJUDICIAL, DUE TO THE SPECIAL OR CONFIDENTIAL NATURE OF THE BUSINESS.
Audio recording notice*- Please note that this meeting may be recorded to assist in accurate minute taking only.
Date: 2nd May 2023 Original signed A Lawson (Clerk and RFO to the Council)
ANNUAL MEETING OF THE PARISH COUNCIL
01-2023/24 Election of Chair.To elect the Chair of the Council for the forthcoming year 2023-2024. To receive the Chair’s Declaration of Acceptance of Office.
02-2023/24 Election of Vice-Chair.To elect the Vice-Chair of the Council for the forthcoming year 2023-2024. To receive the Vice-Chair’s Declaration of Acceptance of Office.
03-2023/24 Public forum. To consider any issues raised, session limited to 5 minutes
04-2023/24 Apologies for Absence. To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
05-2023/24 To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Member’s Register of Interests.
06-2023/24 To receive and consider any dispensation requests on agenda items and decide whether they are to be granted.
07-2023/24 To approve as a correct record the notes of the meeting held on 20th April 2023 and to authorise the Chair to sign the official minutes.
08-2023/24 To receive a report from the Chairman.
09-2023/24 To receive and consider a report from the Clerk to the Council on any outstanding matters and correspondence received since the last meeting.
10-2023/24 Financial matters:
i. To approve the bank reconciliation statement for April 2023.
ii. To ratify payments of accounts, salaries, BACS payments & payments already made.
iii. To approve signatories for bank accounts.
11-2023/24 To agree:
i. Council committee’s and membership.
ii. Membership of standing committee’s
iii. Chair of standing committee’s
iv. Date of meetings of standing committee’s
12-2023/24 To agree the dates of Parish Council & Council Committee meetings for 2023-2024. Dates proposed are the third Thursday of every month with the exception of August and December; 15 th June, 20 th July, 21 st September, 19 th October, 18 th January 2024; 15 th February; 21st March, 18 th April and 16th May 2024.
13-2023/24 To consider representatives on the following committees;
i. Peter Hancock Trust
ii. Bardney Village Hall
14-2023/24 Planning matters.To consider the following planning applications received and decide any comments that the Council wishes to make:
15-2023/24 Confirm date of next parish council meetingas Thursday 15thJune 2023.
16-2023/24 Establishment – to resolve to go into closed session in accordance with Public Bodies (Admissions to Meetings) Act 1960 to discuss the following matters;
17-2023/24 To receiving a staffing update
* Please see the Council’s policy on the audio recording of meetings for more information. Items at meetings are taken in order of inclusion, subject to the Chairman’s (with the Council’s) discretion to bring items forward or back in order to orderly manage the meeting and not unnecessarily exceed the recommended time for meetings.